Administrative Assistant
4 days ago
About Queen's University
Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
Come work with us
Job Summary
A Brief Overview
Reporting to the Director, Environmental Health and Safety, the Administrative Assistant provides overall administrative, planning and operational support for the Department of Environmental Health and Safety. The incumbent is responsible for direct administrative support for the Director, including planning and maintaining their schedule. This position performs various accounting activities including processing purchase orders, cheque requisitions, expense reimbursements and deposits. This position also reconciles various accounts including operating accounts, cell phone bills, and procurement cards. Other administrative duties include
**Job Description**:
What you will do
Provides general administrative assistance to senior staff in the department. Responds to inquiries, and initiates and prepares correspondence as required.
Provides general office support to faculty and/or staff members by arranging meetings, special events, and appointments.
Prepares necessary background information required for meetings such as agendas, minutes, briefing notes and reference documents.
Schedules interviews and performance reviews for faculty and/or staff.
Creates and/or maintains a variety of databases. Performs analysis, and prepares reports and statistics. Required Education
Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. Required Experience
More than 2 years and up to and including 3 years of experience. Consideration may be given to an equivalent combination of education and experience.
Job Knowledge and Requirements
Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
Provide consultation and advice on non-straightforward and/or complex issues.
Interaction with others typically requires interpersonal skills and the ability to understand and influence.
Adapt messages to meet the needs of the intended audience.
Build relationships, trust and credibility.
Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
Participate in project team meetings and develop individual project plans.
Lead procedural or technological change within a unit.
Identify new problems and seek information and input to fully understand the cause of problems.
Identify opportunities to improve the effectiveness and efficiency of work processes.
Draw logical conclusions and provides opinions and recommendations.
Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.
Employment Equity and Accessibility Statement
-
Administrative Assistant
2 weeks ago
Kingston, Canada Northfleet Group Inc. Full time**Job Opportunity: Administrative Assistant** Join the dynamic team at Northfleet Group Inc., a leading concrete contractor dedicated to delivering unparalleled services. As our full-time Administrative Assistant based in Kingston, ON, you will play a pivotal role in ensuring smooth operations and fostering a positive work...
-
Administrative-assistant
1 week ago
Kingston, Canada Burgessville Grain & Feed Inc. Full time**Responsibilities**: Job Purpose Is to take responsibility for general administration tasks within an office environment. Play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. This role is ideal for a Uni student. **Responsibilities**: - Processing incoming and...
-
Administrative Assistant
2 weeks ago
Kingston, Canada Burgessville Grain & Feed Inc. Full time**Job Purpose** Is to take responsibility for general administration tasks within an office environment. Play a primary role in ensuring that all office administrative functions are coordinated to achieve a high level of productivity within the company. This role is ideal for a Uni student. **Responsibilities** - Processing incoming and outgoing mail -...
-
Administrative Assistant
6 days ago
Kingston, Canada Otter Energy Inc. Full timeOtter Energy is one of Ontario’s largest and most established solar energy companies, with its roots in solar project construction and maintenance. Since its founding in 2009, Otter has grown into a full-service solar provider and has expanded its services to include project development and financing. Otter is seeking an Administrative Assistant who is...
-
Administrative Assistant
4 days ago
Kingston, Canada Assante Financial Management - Fenlon Financial Division Full time**Summary of Role**: Assante Financial - Fenlon Division is currently looking for an Administrative Associate to provide administrative support to a Financial Advisory team in the day to day operations of an established financial planning practice. **Duties and Responsibilities**: - Respond to all customer issues by phone or in person, in a timely and...
-
Administrative Assistant
2 weeks ago
Kingston, Canada E.S. Fox Limited Full time**ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...
-
Administrative Assistant
10 hours ago
Kingston, Canada KFL&A Public Health Full timeKFL&A Public Health is a local public health agency with over 200 staff and 150 volunteers who deliver public health programs and services to the people of the KFL&A area. There is an immediate opening for an Administrative Assistant, Corporate Services, The Administrative Assistant, under the direction of the Director, Corporate Services, is responsible...
-
Administrative Assistant
4 days ago
Kingston, Canada Queen's University Full timeAdministrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
-
Administrative Assistant
2 weeks ago
Kingston, Ontario, Canada Addiction and Mental Health Services Kingston, Frontenac, Lennox and Addington Full timePosition:Administrative AssistantCompetition Number: Hours of Work: 30 to 37.50 hours per week. Days (Monday – Friday).Reports to: Clinical Director: Housing, Crisis, and SupportsVacancies:One (1)Hourly Rate:$ $ 49.03Job Status:PermanentUnion/Non-Union:Non-UnionLocation:Kingston, ONJob Summary:Reporting to the Clinical Director: Housing, Crisis and...
-
Administrative Assistant
2 days ago
Kingston, Canada Queen's University Full timeAdministrative Assistant About Queen's University Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering &...
