Office Manager

**_Tech companies are hiring in Ottawa_**_ If you’re looking for your next opportunity in tech, Work in Ottawa can help you build a thriving career in the fast-growing technology industry in Canada’s capital._
- As an initiative of the city’s economic development agency, Invest Ottawa, Work in Ottawa helps tech firms fill open positions quickly so they can grow and scale faster_
- We are excited to partner with _**_Fusion Fuel Cycles (FFC) on_**_ their search for an _**_Office Manager & Operations Coordinator._**

**Employment Type**: Full Time

The Office Manager & Operations Coordinator at Fusion Fuel Cycles (FFC) plays a foundational role in enabling the day-to-day execution of a fast-paced, growing fusion venture. Working closely with senior leadership, this role ensures the smooth functioning of our multicultural office while supporting key corporate workflows, documentation, and reporting processes across the business.

**Job Summary**:
Act as the operational backbone of FFC—keeping our space organized, efficient, and ready to scale. Support company-wide coordination across document control, reporting, procurement, and bookkeeping, while enabling project delivery, vendor onboarding, and internal systems setup.

We’re looking for someone who’s highly organized, detail-oriented, and energized by startup environments. You’ll thrive here if you love building structure, wearing multiple hats, and want to grow your skills across operations, business support, and project coordination.

You’re a self-starter who doesn’t wait to be told what to do—you see what needs to get done and do it. You’re reliable, organized, and clear in how you communicate.

**Roles & Responsibility**:

- Office & Administrative Operations:_
- Coordinate office logistics including supplies, vendor relationships, and general workspace support
- Support onboarding of new hires, maintaining team rosters and managing access to tools and platforms (e.g., Microsoft 365, Notion)
- Manage day-to-day calendars, meeting scheduling, and logistics for company events or travel coordination
- Maintain organized filing systems—both digital and physical—for company records and documentation
- Support HR duties from onboarding to administrative activities
- Document Control & Reporting Support:_
- Format, proofread, and finalize internal and external documents such as reports, presentations, proposals, and grant submissions
- Track deliverables, document versions, and submission deadlines across internal and external stakeholders
- Support compliance and funding-related documentation processes in coordination with finance and project leads
- Procurement & Financial Coordination:_
- Support basic bookkeeping tasks including invoice tracking, expense reconciliation, and vendor payment workflows
- Assist with vendor onboarding, contract templates, and purchasing procedures in collaboration with the business operations team
- Help build and maintain templates, checklists, and trackers to streamline repeatable processes across the company
- Culture & Events:_
- Plan and execute company events, team-building activities, and celebrations.
- Promote a positive and inclusive company culture through various initiatives

**Accountability**:

- Maintain a well-functioning, professional office environment that supports the productivity of the full team
- Ensure accurate, timely coordination of reporting, documentation, and administrative deliverables
- Support company-wide execution by enabling cross-functional workflows, vendor coordination, and internal system upkeep
- Help foster a high-performing, positive, and collaborative company culture

**Qualifications/Skills Required**:

- Bachelor’s degree or diploma in Business Administration or a related field, preferred.
- 3-5+ years of experience in an executive support or office management role.
- Proven ability to manage fast-paced executive support needs while juggling operational priorities
- Exceptional organizational and multitasking skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft 365 and familiarity with AI+modern tools like ChatGPT, Notion.
- Ability to handle confidential information with discretion.
- Experience in a startup or fast-paced environment is a plus

**About FFC**:
Fusion Fuel Cycles is building the foundation for the global fusion fuel supply chain—starting in Canada.

Spun out from Canadian Nuclear Laboratories and Kyoto Fusioneering, FFC combines 70+ years of national lab expertise, private-sector execution, and Japanese engineering excellence to develop the systems and infrastructure needed to power fusion pilot plants and transform the energy landscape.

At FFC, you’ll work alongside world-class scientists, engineers, and entrepreneurs pushing the boundaries of fusion readiness. We’re small, mission-driven, funded, and scaling fast. If you’re energized by building from the ground up and want to play a meaningful role in bringing fusion energy to lif