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Assistant Property Manager

3 weeks ago

Ottawa, Canada The Taggart Group of Companies Full time

**Work Description**:
In this role the Assistant Property Manager assists the Property Manager, providing various administrative tasks on a timely and accurate basis in accordance with company policies and internal controls. The Assistant Property Manager will work on various portfolios, including, residential, office and retail buildings. The performance of the duties must ensure a quality approach to all employees, customers, subcontractor/general contractors, tenants, managers and suppliers. All responsibilities must be performed in a manner consistent with the Taggart Realty Management vision, mission, and must comply with all company policies and procedures.

**Major Responsibilities**:
**Assistant Property Manager**
- Work closely with the Property Manager and Building Operators to support day to day operations of properties.
- Liaise with tenants on building and tenant related issues
- Work with contractors, vendors, and suppliers to schedule work for pre-approved work and issue purchase orders.
- Process purchase orders, invoices and tenant work orders while ensuring accurate coding and approvals are in place.
- Prepare various correspondence to residents
- Participate in the rental arrears process.
- Maintain all property correspondence and documentation records
- Keep all records in the online database current including tenant information, utility meter information, parking information etc.
- Responsible in changing of tenancy/ownership and associated payment arrangements.
- Other duties as requested by the Property Manager.

**Statement of Qualifications**:
**Knowledge, Skills, and Abilities**
- Minimum High School Diploma, post-secondary education preferred.
- Minimum of two years of experience in Property Management and/or Office Administration.
- Intermediate or advanced proficiency in Microsoft Office, including Microsoft Word, Excel and Outlook.
- Strong attention to detail, organizational skills and administrative skills.
- Strong ability to prioritize and handle multiple tasks simultaneously.
- Ability to work independently and as part of a team.
- Proven ability to work effectively under pressure in order to meet deadlines.
- Ability to maintain confidentiality and approach situations in a diplomatic and professional manner.
- Experience with Yardi would be an asset.

**Physical/Sensory Effort/Work Environment**:

- Sitting or standing for long periods of time at workstation.
- Manual dexterity required to use desktop computer and peripherals.
- Repetitive work.
- Providing service to several people, working under many simultaneous deadlines.