Lead Coordinator, Research and Program Support

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
N/A

**Job Family**:
Research and Program Support

**# of Open Positions**:
1

**Faculty/Service - Department**:
Research Shared Services and Anatomy Division

**Campus**:
Roger Guindon Hall

**Union Affiliation**:
SSUO

**Date Posted**:
September 09, 2024

**Closing Date**:
September 20, 2024
**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 09

**Salary Range**:
$69,478.00 - $87,764.00

About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.

**Position Purpose**:
Using a wide variety of tools, techniques and skills supports the School of Epidemiology and Public Health (SEPH) as well as the Department of Innovation in Medical Education (DIME) in various day to day operations including managing projects supporting research and education. Acts as a communication liaison between program management, clients, contributors, experts, and other interested parties to ensure effective and timely sharing of information and meeting of deadlines under their responsibility. Responsible for executing logístical activities related to the delivery of programs while developing and maintaining communication platforms and strategies.

**Specific Accountabilities**:

- ** Project Coordination**: Performs a variety of operational functions related to the delivery of a program in the context of a service, academic, community or research environment. Manages multiple projects, including all operational activities around project delivery efficiently. Troubleshoots unanticipated complications within the scope of program execution and implements creative solutions to ensure operational continuity. Evaluates and adjusts project activities based on feedback from participants and stakeholders. Maintains accurate records for key historical data, program metrics, and reporting to internal and external stakeholders.
- ** Researcher support**: Act as a liaison between SEPH/DIME and the Faculty Research Office regarding research development and research administrative supports, policies and procedures. Update and maintain resource material and provide links to new and current faculty members in relation to various services and points of contact within and outside the Faculty of Medicine.
- Provides support to research investigators with publications and developing collaborations. This may include protocol writing and contributing to the preparation/proofing of manuscripts as well as assisting in the determination of partnerships both internal and external to the university. Coordinate and schedule mentoring committees for researchers. Take minutes as required.
- ** Communication**:Proactively works to build a positive image, increase reputation and awareness of the activities of the department/school. Advance the visibility of faculty research results, publications, conference presentations. Responsible for creating and circulating the successes of faculty members, students, and staff as well as upcoming events through various communication forums (webpages, newsletters, special announcements, and social media). Ensures material is presented in a way that is accessible to a variety of audiences and coordinates improvements to maximize the effectiveness of available tools. Updates and maintains websites including faculty profile pages for multiple departments/schools within Basic Sciences. Ensures that websites and internal communications are bilingual and accessible. Ensure notices about research funding opportunities are disseminated to members of SEPH and DIME. Collaborates with Faculty and University and communications teams in updating content to the web, social media and other platforms, while ensuring that University guidelines are respected.
- Responsible for organizing logistics for DIME Rounds and various seminars across SEPH and DIME. This includes disseminating information about presentations (announcements and TV screen slides).
- ** Onboarding**:Acts as a main point of contact for onboarding of new recruits, liaising with key partners (e.g., Recruit, Chair, Research Office, HR, medfaci, medpurch, medsafety, etc.) to ensure that space, accounts, equipment, training and other supports are coordinated to support rapid establishment of new Faculty members and research teams. Create, update and provide onboarding resource materials.
- ** Activity and Event Registration**:Provide support in registration logistics related to ongoing participatio