Real Estate Operations Coordinator

Are you looking to work for a Real Estate Team that raises the bar?

Our team is taking a fresh approach to an outdated industry; offering a dynamic company culture of top performers and combining the ease and intelligence of technology with a full-service real estate team. We're all about setting a new level of excellence and pride ourselves in creating systems that drive our repeat and referral generated business. We're looking for the ultimate go-getter who is ready to take their career to the next level and help grow our administrative client care department. We have built a team of like-minded individuals who are not afraid of hard work and are committed to servicing our clients at the highest level.

The Operations Coordinator will be expected to help the team grow and expand their business through creating & managing systems and procedures, managing the client database and CRM, planning and executing events, preparing & managing paperwork, managing the team marketing, as well as working with clients throughout their real estate journey from start, finish, and after-care. This role is best suited for an outstanding communicator who loves working at a fast pace, is dedicated to service and helping others, with very strong organizational skills, highly attentive to detail, has the ability to solve complex problems, and a passion for building systems.

Culture fit

High performer: You’re not a 9-to-5er but a project completer.

Flexible: You are open to scheduled evenings and weekends.

Passionate: You inspire others with your thirst for excellence.

Resourceful: You don’t have all the answers, but you know how to get them.

Responsible: You effectively manage your schedule to achieve amazing amounts of important work.

Meticulous: You self-edit and submit only your best work.

Fact-Paced: You have a high sense of urgency and love getting things done and checked off your list.

**Qualifications**:
You hold a post-secondary degree or work experience equivalent

You possess a very high level of computer proficiency

You enjoy working online and with new technology

You are savvy with tech, apps, and social media

You are obsessed with list-making and organization

You exude confidence & warmth when answering the phone

You can manage multiple projects, people and deadlines

You take pride in your attention to detail and ability to build systems & checklists

You are a quick thinker and are always 3 steps ahead

You have a 'no job is too big or too small' mentality

You are a “people person” with an outgoing and friendly manner

You have a positive attitude and desire to help others

You are a self-starter with an eagerness to learn

You are reliable, punctual and professional

You are ambitious with a proven track record of success

You are knowledgeable in and keep up to date with industry trends

It’s a bonus if you have experience in Real Estate

**Responsibilities**:

- Create, implement and execute systems, checklists, and procedures for various projects and tasks
- Agent support through prepping offers, booking showings, and research
- Maintain up to date client and deal records
- Plan and execute client events and team social events
- Coordinate all deals and paperwork and communicate with lawyers, mortgage agents, and stager
- Coordinate with clients and agents to ensure all aspects of a deal are met on time
- Communicating effectively with real estate leads, clients, and partners
- Oversee and maintain all marketing
- Oversee and update the team’s newsletters, social media, and websites
- Create training manuals for all systems and processes
- Monitor expenses and income
- Oversee and execute other duties as they arise

Job perks

Competitive salary: We know it’s expensive to live/work in Toronto

Tons of Training: We invest in your training and growth to help you succeed

Cool Workspace: We are located in a modern office space with great coffee

Career Growth: We value our staff and love to promote from within

If this sounds like you please forward your resume. We thank all applicants but only those who qualify will be contacted.

**Salary**: $45,000.00-$65,000.00 per year

**Benefits**:

- Casual dress
- On-site parking
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 4 hour shift
- 8 hour shift
- Day shift
- Evening shift
- Every Weekend
- Monday to Friday
- Weekend availability

Supplemental pay types:

- Bonus pay
- Overtime pay

**Education**:

- Bachelor's Degree (required)

**Experience**:

- Customer service: 3 years (required)
- Administrative: 3 years (required)
- Project management: 3 years (required)
- Project planning: 3 years (required)
- Real Estate Industry: 3 years (required)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (required)

Shift availability:

- Day Shift (required)
- Night Shift (required)

Willingness to travel:

- 25% (required)

Work Location: Hybrid remote in Toronto, ON