Legal/compliance Assistant

2 weeks ago

North York, Canada INKAS® Armored Vehicle Manufacturing Full time

The Compliance/Legal Administrative Assistant will provide critical support to ensure the company operates within the legal and regulatory frameworks governing our industry. This role combines compliance oversight with legal administrative support, offering the opportunity to work cross-functionally in areas such as corporate governance, contract compliance, litigation support, and regulatory affairs.

Key Responsibilities:

- Assist in the implementation and maintenance of the company's compliance programs, including but not limited to ITAR, EAR, FCPA, AML, and anti-corruption policies.
- Monitor and maintain compliance records, databases, and audit trails to ensure ongoing adherence to internal and external regulatory requirements.
- Coordinate and support licensing and export documentation processes for international sales and shipments.
- Assist in conducting due diligence and screening of customers, suppliers, and third parties.
- Support internal audits and risk assessments to identify gaps and ensure continuous improvement of compliance controls.
- Collaborate with cross-functional teams (engineering, sales, logistics, legal) to ensure company operations align with compliance standards.
- Monitor global regulatory developments and communicate relevant changes to stakeholders.
- Prepare compliance training materials and assist in delivering staff training sessions.
- Provide assistance across a variety of legal matters including corporate governance, contract management, litigation support, and regulatory filings.
- Draft, review, file, and maintain legal documents, corporate records, agreements, and correspondence; manage approval workflows and signature processes.
- Assist in implementing and maintaining electronic document management systems, including legal file structure and archiving protocols.
- Conduct legal research and prepare memos summarizing findings, identifying legal risks, and advising on liabilities.
- Maintain and update corporate minute books, board materials, and corporate registrations (CBCA, extra-provincial/territorial as needed).
- Assist with special projects, legal initiatives, and cross-functional collaborations as assigned.
- Coordinate with internal departments (legal, engineering, sales, logistics, finance) to support compliance and legal obligations.

Qualifications:

- Bachelor's degree in Business, Legal Studies, International Relations, or a related field.
- 2+ years of experience in a compliance, legal, or administrative capacity—preferably in **defense, manufacturing, or international trade** sectors.
- Solid understanding of **export controls (ITAR/EAR), anti-corruption laws**, and corporate governance requirements (highly preferred).
- Experience with legal document management systems and compliance tools is an asset.
- Highly organized with strong attention to detail and ability to manage sensitive/confidential information.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite; familiarity with document and contract management software preferred.

**Job Types**: Full-time, Permanent

Pay: From $70,000.00 per year

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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