Group Home Administrative Assistant

**Job Title**:Administrative Assistant

**Department**: Administration

**Reports To**:Director of Client Services / Executive Team

**Employment Type**:Temporary Contract (with potential to transition to Full-Time)

The Blossom Group provides a home for people with complex special needs. Through our therapeutic live-in programs, we support children, youth, and adults through a range of cognitive, social, and emotional issues, including Autism Spectrum Disorders, neurobiological and developmental disabilities, and those with coexisting mental health and behavioural issues.
- **Our vision is a world that embraces people with complex special needs.**:

- **Our mission is to create supportive nurturing communities that enable residents to develop to their maximum potential and enjoy an exceptional quality of life.**:

- **To achieve our vision and mission we strive for excellence in every aspect of care and create individualized programs that are developmentally focused, family involved, relationship based, competence centered, trauma informed, and ecologically oriented.**

**Position Summary**

The Administrative Assistant provides comprehensive administrative and logístical support to internal teams, clients, and executive leadership. This role ensures efficient day-to-day operations across programs and locations through effective scheduling, communication, intake compliance tracking, and records management. The Assistant maintains a high level of professionalism when interacting with community partners and supports organizational initiatives with precision and confidentiality.

This is a temporary contract position, with the opportunity to transition into a full-time permanent role based on organizational needs and performance.
**Key Responsibilities**

**1. Client & Medical Appointment Coordination**
- Manages the follow-up for client medical appointments including documentation.
- Ensure timely communication with the Blossom Group pharmacy, guardians, and the Operations Specialist of Client Health related to prescriptions and medical needs.
- Track, update, and upload appointment summaries, health checks, and medication review documentation to SharePoint.
- Ensure compliance with required timelines for documentation and approvals (e.g., MAR submissions, delayed appointment explanations).

**2. Administrative & Office Operations**
- Provide a welcoming and professional first point of contact for clients, suppliers, and visitors.
- Coordinate office supply inventory.
- Complete electronic filing and organization of records via the SharePoint platform.
- Monitor and process faxes, intake packages, and shared mailboxes.

**3. Calendar, Communication & Executive Support**
- Prepare and distribute communications such as On-Call updates.
- Prepare meeting invites, send booking invitations and review calendars for meetings for Senior Leadership when required.
- Represent executive team in communications when directed, maintaining professionalism and confidentiality.

**4. Program & Compliance Support**
- Ensure development of monthly operational requirements such as PRN counts, weights tracking, fleet calendar updates, and MAR reviews, updating senior leadership if it is incomplete.
- Collaborate with program teams to gather, complete, and distribute school forms, accessibility permits, schedule pharmacy audit and other required documentation.
- Other administrative duties as assigned.

**Qualifications**
- 2+ years of experience in an administrative or coordination role, preferably within healthcare, social services, or multi-site organizations.
- Strong organizational, time-management, and multitasking skills with attention to detail.
- Proficient in Microsoft Office Suite, SharePoint, and electronic filing systems.
- Excellent interpersonal and communication skills.
- Ability to work independently and prioritize a dynamic workload.
- Experience with privacy regulations and handling confidential information is an asset.

**Working Conditions**
- Office-based role with occasional travel between program locations (Orillia and Midland).
- Standard business hours with some flexibility required for project deadlines or scheduled events.
- Temporary contract with potential for full-time employment upon review.

**This position has a base rate of $43,000.00 - $49,900.00, with an additional $3 wage enhancement per hour, paid by the government, as reflected in the wage posted.**

**QUALIFIED APPLICANTS MUST HOLD APPROPRIATE DOCUMENTS PERMITTING THEM TO RESIDE AND WORK IN CANADA**

Pay: $49,000.00-$55,900.00 per year

Work Location: In person