Extra-mural Administrative Support

19 hours ago

Woodstock, Canada Extra Mural Program Full time

**CLASSIFICATION CODE**

1020

**BARGAINING UNIT**

CUPE 1252

**UNIT LOCATION**

Woodstock

**STATUS**

Part Time Permanent

**FULL TIME EQUIVALENT**

0.6

**HOURS OF WORK**

0800hr to 1600hr Monday-Friday. Subject to change due to operational requirements.

**ANTICIPATED START DATE**

March 27, 2025

**ANTICIPATED END DATE**

Not applicable

**SALARY RANGE**

As per collective agreement

**LANGUAGE REQUIREMENT**

Written and spoken competence in English and spoken competence in French is required.

**CLOSING DATE**

March 12, 2025

**JOB SUMMARY**

The Extra-Mural Administrative Support will provide administrative support services to the EMP Unit.

Duties include but are not limited to:
**Registration/Admission Duties**
- Performs receptionist duties such as answering telephone, greeting visitors, taking and relaying messages; screens callers, identifies problem and forwards to appropriate staff; provides information as required.
- Processes referral requests; enters physicians’ orders.
- Admits, transfers, registers, and discharges patients.
- Assembles, disassembles and maintains charts; files reports.

**Fleet Maintenance Duties**
- Coordinates vehicle fleet maintenance such as repairs, cleaning, and annual inspection.
- Ensures vehicles are assigned to employees; maintains all related vehicle documentation.

**Administrative Support Duties**
- Creates and types documents such as reports, letters, forms, tables.
- Performs general office duties such as photocopying, faxing, filing, processing mail.
- Maintains the inventory of office, equipment and medical supplies.
- Compiles statistics and produces reports such as admissions, daily visits, discharges, travel, and education.
- Enters payroll information, maintains employee timesheets and arranges for the replacement of short notice absences such as vacation, sick, holidays.
- Verifies codes and submits invoices for payment.
- Maintains petty cash account.
- Schedules meetings; records, types and distributes minutes.
- Arranges travel and submits expense forms.
- Updates policy and procedure manuals.
- Ensures sharp containers are properly secured and forwards to appropriate location.
- Maintains inventory of medical equipment, labels new equipment, and ensures equipment is cleaned and maintained; performs follow-up with suppliers such as Red Cross

**REQUIRED QUALIFICATIONS AND OTHER JOB REQUIREMENTS**:

- High school graduation plus an administrative support program of over one year and up to two years, which includes medical terminology/transcription courses;
- One year of previous work experience is required;
- Demonstrated proficiency, verified by testing, all of the following areas: Microsoft Applications (Beginner Level)
- Word, Excel, Outlook, PowerPoint, Typing, Medical Terminology, Data Entry
- Submit a valid and clean criminal record check;
- Must demonstrate the ability to work efficiently as a member of the team and possess strong interpersonal skills, good judgment and decision making skills;
- Must be able to work all shifts as assigned, maintaining a good attendance record;
- Must have a high regard for confidentiality; and
- Must have excellent work habits and have a professional appearance.

EM/ANB Inc. is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

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