Intellectual Property Administrator 9 Month Contract

1 week ago

Ottawa, Canada Smart & Biggar Full time

Smart & Biggar has been at the forefront of intellectual property (IP) and technology law for over 100 years. We practice in every area of IP on behalf of an exceptional international clientele, and we are consistently ranked as Canada’s leading IP firm. We are committed to hiring people with different backgrounds and experience, who represent the best talent in their field.
We are part of the IPH Group. IPH Limited is the holding company for intellectual property (“IP”) and associated companies offering a wide range of IP services and products. IPH companies employ a highly skilled multidisciplinary team of over 1,200 people in Australia, Canada, China, Hong Kong SAR, Indonesia, Malaysia, New Zealand, Singapore, and Thailand. IPH companies service a diverse client base of Fortune Global 500 companies, multinationals, public sector research organizations, SMEs, and professional services firms worldwide.
We are passionate about what we do and what we can achieve. The IPH Group is committed to promoting and maintaining a workplace culture of shared respect across companies to enable us all to feel valued and be the best we can be.

Responsibilities.
- Report routine correspondence, including approval notices, advertisements and Registration Fee Notices
- Pay fees to CIPO, including registration and renewal fees
- Manage, organize, prioritize and complete administrative tasks, including reminders, billing and status tasks

Qualifications, competencies and experience.
- Office Administration, Legal Assistant or Paralegal diploma, or relevant combination of education and work experience
- 1-3 years of relevant work experience in an office or law firm environment
- Excellent interpersonal and communication skills, including the ability to deal directly with clients
- Excellent attention to detail, and is highly organized and proactive
- Experience using MS Office and has the ability to learn new software quickly
- Ability to manage multiple priorities and work in

Smart & Biggar offers a comprehensive total rewards package including:

- A competitive compensation structure based on transparency, clarity and fairness;
- A flexible benefits program;
- Personal days to help balance personal and professional commitments;
- Employee referral program.

Smart & Biggar is a proud member of the Law Firm Diversity and Inclusion Network (LFDIN), working to promote diversity and encourage a culture of inclusion in our Firm and the broader legal profession.

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