Summer Administration Assistant

2 weeks ago

Greater Sudbury, Canada L'Arche Sudbury Full time

Our L'Arche community is seeking an energetic, compassionate, community-minded individual to work alongside other members of the Admin team. The Summer Office Admin Assistant will assist with filing and organizing documents, data entry, updating internal databases, preparing meeting materials, supporting communications and outreach activities, maintaining office supplies, and providing general administrative support to the leadership team. They may also assist with event planning, social media updates, and other projects that contribute to the smooth functioning of the office.

**Summer position**: Administration Assistant

**Salary**: $17.20/hr

**Start date**: TBD

**Duration**: Temporary full-time (35 hours/week, 10 weeks)

**Responsible To**:Assistants Coordinator

**Position Summary**:**

Together with other members of the Admin team, the Summer Office Admin Assistant will assist with filing and organizing documents, data entry, updating internal databases, preparing meeting materials, supporting communications and outreach activities, maintaining office supplies, and providing general administrative support to the leadership team. They may also assist with event planning, social media updates, and other projects that contribute to the smooth functioning of the office.

**Major Duties and Responsibilities**:

- Assisting with filing, organizing, and maintaining office records (paper and digital)
- Data entry and updating internal databases.
- Organizing of digital data
- Scheduling meetings and helping to coordinate calendars
- Helping with event planning and logistics for meetings, celebrations, or community events
- Maintaining a clean and organized office space
- Greeting visitors and supporting hospitality at the office
- Assisting with small special projects as assigned by the leadership team
- Ensuring confidentiality and professionalism in handling sensitive information
- Other small projects as assigned by the Leadership Team

**Qualifications**:

- Applicants must have been a full time student in the last learning term,
- Clear Criminal Reference check including vulnerable sector screening
- Open to and willing to learn L’Arche history, values and vision
- Welcoming and respectful of differences, team player
- Ability to take direction and follow-through on commitments in timely fashion
- Fluent in spoken and written English and able to effectively articulate thoughts and ideas in a team setting. Ability to speak French considered an asset

**Assets**:

- Strong computer and technology skills, with a focus on Microsoft based programs.

**Deadline to apply**:May 4, 2025

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