Document Control Clerk

7 days ago

Acheson, Canada CES Corporation Full time

**Document Control Clerk**
- Acheson, AB_

CES Corporation is a Canadian owned and operated, Alberta-based company located in Acheson. We build solutions for data centers, cryptocurrency mining operations, the AI industry and provide turnkey solutions to our customers. Our _Intelliflex_ line of products are fully integrated modular systems for the AI-HPC and blockchain industries - integrated systems in liquid immersion cooling technologies. We focus on precision and efficiency to ensure top quality production that meets the highest industry standards. Join us and contribute to pioneering technologies shaping the future of computing.

**Responsibilities**:

- Oversee all controlled documents - drawing, specifications, change notices, and interface documents.
- Implement and maintain and up-to-date document control system and practices to facilitate easy retrieval and reference - manage workflows and permissions.
- Ensure version control, approval workflows, metadata standards, and audit readiness
- Coordinate engineering change control - track and distribute engineering change requests - ECRs, ECOs and ECNs
- Support retrieval for audits, ISO assessments and internal consistency.
- Revise the transmittal process for detailed naming conventions
- Collaborate with all departments to establish and maintain document control standards
- Ensure compliance with industry standards and comply with policies regarding document management
- Manage and release revisions of operating procedures and forms from internal process owners.
- Ensure all controlled documents are current and accessible
- Act as the point of contact for document-related inquiries from staff and project teams
- Review progress of Document Control Orders (DCO).
- Generate reports on document control activities and compliance as requested.
- Other duties as assigned

**Qualifications**:

- Post secondary diploma and/or degree in Business Administration or related field.
- Minimum of 3 years related work experience in Document control, admin and EDMS platforms
- Strong writing skills for preparing clear and concise documentation.
- Experience in customer service roles is beneficial for maintaining positive internal relationships.
- Engineering or construction experience considered an asset
- Proficient in MS Office, SharePoint and local servers

**Other requirements**:

- Self-motivated with a strong work ethic, conscientious, and accountable.
- Strong written and oral communication skills
- Ability to meet changing priorities to meet changing demands
- Ability to work within tight timelines and manage workload
- High attention to detail, accuracy and strong problem-solving ability
- Must be open to continuous learning and constructive feedback
- Ability to work independently, as part of a team and across departments while maintaining professional interactions.

**What We Offer**:

- Opportunity to work in cutting-edge AI, crypto and modular infrastructure innovation
- Join a company experiencing growth and global expansion
- Be part of a collaborative, high-performance team with strong innovation capability
- Competitive salary and benefits - health, dental and vision, including wellness program.
- On-site parking

Expected hours: 40 per week

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Wellness program

Work Location: In person

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