Events Planner

Job Title
Events Planner (Hybrid Opportunity)

Who are we?
Founded in 1924, Irving Oil is a family-owned international refining and marketing company with a history of long-term partnerships and relationships. With operations throughout Eastern Canada, New England and Ireland we focus on delivering quality products and exceptional service to our customers and our communities. Every day, we strive to put our good energy in action to bring families together, support the environment and local wildlife, and to create learning opportunities that empower the next generation.
Here's what you can expect from us:
When you're a part of our team, you'll see how we bring good energy to all that we do. At Irving Oil, we strive for a work environment where each of us feels we belong, can bring our whole selves to work, and where we treat our fellow employees with kindness and respect. Together, we will support our corporate strategy, high standards and the communities where we live and work. Our collaborative approach, safety-first culture and commitment to building resilient teams helps reinforce our internal brand position where People Matter. That's why we're dedicated to investing in our employees’ potential, so that they can reach their career goals.
**Job Description**:
What you can expect in a typical day:
We have an exciting opportunity to join our Events team here at Irving Oil If you are an enthusiastic go getter who is passionate about project planning and events, then this role might be for you.
The Event Planner is responsible for overseeing the development, planning and execution of events within the Brand Organization and across the Irving Oil business. You will work with other Event Planners and Event Coordinators as well as internal stakeholders to plan events, both new and recurring. This role will be required to bring new ideas and proven experience to all events to keep event planning on track and on brand. Ownership over your work is required to create a branded and memorable experience for all event attendees.
The position will provide event management, logístical and administrative support, and executional direction on assigned events. This would include internal company-wide events, customer/employee appreciation events, trade shows, industry events, brand celebrations, retail promotional kick-offs and business information sessions. The role requires a strong focus on leading and supporting events and working with clients to develop and reinvent event experiences, plan detailed event logistics, work through purchasing processes and support event set-up and tear-down activities.
You will participate in and oversee planning stages of all events to ensure the Events Team members are all providing a fully branded and enhanced experience for all assigned events.
What we offer:

- Competitive salary, bonus and pension plan
- Flexible benefits, including a Health Spending Account
- Hybrid Work Opportunity - flexible work model that supports a blend of in office and remote
- Wellness support, including annual wellness allowance and paid personal care days
- Paid vacation and vacation purchasing
- Personal and professional development opportunities
- Named one of Canada’s Top 100 Employers for six consecutive years

Your Roles and Responsibilities:

- Participate in all event brainstorm sessions that involve other event team leads, providing support and further ideas to develop an enhanced event experience
- Work with Event Coordinator to ensure as a team, we are delivering a consistent experience to all clients throughout the planning and development process
- Support other team members as they work to further develop their assigned events and reinvent the experiences, providing support in the form of ongoing input and direction on logistics, processes and operational questions
- Be the event lead on all assigned companywide, reinventing previous years events with a focus on implementing current brand standards
- Manage the organizing, planning, preparing and executing of assigned events from various business lines across the company.
- Ensure coordination of registration, staffing, collateral development, prizing and logistics management are effective and timely.
- Ensure all events meet brand positioning, along with business objectives.
- Work with external vendors to obtain necessary products and services.
- Develop a network of reliable and proven external event partners to leverage for events.
- Create summary reports of each event to share with stakeholders. Identify successes and areas of improvement for future events.
- Take direction from the Event Manager and collaborate with stakeholders from across the Irving Oil business.

Professional Skills:

- Strong self-motivation and very enthusiastic.
- Strong customer focused mindset.
- Strong oral and written communication skills and able to adjust communication style quickly.
- Project planning skills; understand dependencies with a firm grasp