Office Administrator

**Nature and Scope**

Join our team. Wilson Aviation is a unique, fast-growing company specializing in the maintenance, repair, and restoration of private unique, vintage, and aerobatic aircraft. Founded in 2016, our focus is always quality technical expertise and customer service in order to deliver assurance and peace of mind to our customers. Wilson Aviation maintains not only an excellent service reputation, but an exceptional employer reputation. Work with a fleet of first-class and rare aircraft and dedicated legacy clients.

We are looking for an energetic individual to fill the Office Administrator role within our team. The Office Administrator reports to the owner and head Aircraft Maintenance Engineer (AME) and is responsible for providing clerical, administrative and financial support services. This includes managing vendor accounts, basic bookkeeping, managing basic payroll, managing schedules, handling correspondence, maintaining records and files, ordering parts supplies, and assisting with clerical and organizational duties to ensure smooth office operations. Providing these services in an effective and efficient manner will ensure that the business runs smoothly.

**Knowledge & Skills Required**
- Accounts Payables, administration or clerical services experience required
- Aircraft or aerospace interest or experience a definite asset
- Google Suite, specifically Sheets and Calendar, experience a definite asset
- Microsoft Word and Excel, experience a definite asset
- Able to deal with a multitude of people (co-workers and suppliers)
- Ability to multi-task and work efficiently
- Analytical and problem-solving skills
- Professional and kind demeanor
- Attention to detail and high level of accuracy
- Very effective organizational skills
- Time management skills
- Effective English verbal, written and listening communications skills required

**Principal Duties and Responsibilities**
- _**Scheduling and coordination**:_ Manage calendars and schedule client appointments
- _**Record and document management**:_ Maintain and organize both paper and digital records
- _**Hangar supplies**:_Order parts and supplies
- _**Office organization and supplies**:_ Keep records and files up to date, manage office supplies, and ensure equipment is in working order
- _**Financial and clerical support**:_ Assist with bookkeeping, invoice clients and ensure timely payments, process expense reports, audit invoices, reconcile monthly statements, and maintain accounts payable/receivable records
- _**Human relations support**:_ Process payroll
- _**Administrative support**:_Provide support to owner with clerical and administrative tasks and perform other related duties as required, such as Instagram, Facebook, and website updates
- _**Front desk and visitor management**:_ Greet visitors and act as a first point of contact for the company

**Job Type**: Permanent, up to 40 hrs per week*

**Work Location**: Boundary Bay Airport, Delta, BC

**Benefits**:

- Paid weekly team lunch
- Dental care
- Vision Care
- Extended health care
- Disability insurance
- Life insurance
- On-site parking

**Schedule**:

- Day shift
- Monday to Thursday, business is closed on Fridays
- No weekends
- In-person, limited hybrid possible (1 day per week)

**Compensation**: $26/hour

Pay: From $26.00 per hour

Expected hours: 24 - 40 per week

**Benefits**:

- Casual dress
- Dental care
- Disability insurance
- Discounted or free food
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Vision care
- Work from home

Work Location: In person