Clerk, Accounts Payable

**Company Description**
Dedicated to telling stories and creating experiences, Indigo is always looking for bright, energetic and customer-focused people who can help bring our exciting mission to life in one of our more than 170 Indigo, Indigospirit, Chapters and Coles stores across Canada. We offer a variety of exciting opportunities at our retail stores, distribution centres, and home office for people who share our passions and want to be part of a dynamic and enriching culture.

WHO WE ARE
- We love books and all things beautiful
- We are Canada’s Cultural Department Store
- Books are our heart and our soul and Great Books are JUST the Beginning

We play by the following rules:

- We exist to add joy to our customers’ lives each and every time they interact with us and our products
- Our job is to create joyful moments for our customers
- We treat each other the way we’d treat a valued friend
- We inspire each other to do our best work
- We seek to ignite creativity and innovation every day
- We give back to the communities in which we operate

MISSION

The Clerk, Accounts Payable is responsible for reviewing and processing EDI and non-EDI vendor invoices and posting within the relevant accounting period.

**KEY PERFORMANCE METRICS**
- Accurate and timely processing of expense and trade invoices
- Timely follow up and resolution of outstanding items
- Corporate policy and procedure adherence on approval levels
- Positive feedback from vendors and internal stakeholders

**KEY ACCOUNTABILITIES**

Functional
- Responsible for the timely and accurate processing of invoices
- Review indirect invoices for correct coding and approval levels as per corporate policy and guidelines
- Manually input non-EDI invoices into SAP on a weekly basis accurately within approved limitations (direct & via Winshuttle)
- Timely review and approval of employee expense reports against our T&E policy
- Identify issues with invoices and follow up with vendors and/or internal teams for resolution
- Identify exceptions on invoices with regards to price and/or quantity differences and generate the appropriate debit notes, and work in collaboration to investigate variances ensuring timely resolution
- Conduct vendor statement reconciliations as required
- Communicate with vendors in a professional and courteous manner
- Act as an advocate for the customer by placing them at the forefront of all decision-making and design processes
- Proactively identify and anticipate customer and stakeholder expectations and needs
- Challenge the status quo by consistently identifying areas for improvement, diagnosing issues and working to resolve them

People
- Collaborate with others to drive flexible and iterative solutions, quickly and easily
- Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself
- Help others see the impacts of their efforts and proactively engage other functions to get input
- Encourage others to freely share their point of view and be open to feedback

Cultural
- Model Indigo’s beliefs and convey a positive image in everything you do
- Celebrate diversity of thought and have an open mindset
- Take an active role in fostering a culture of continual learning, taking risks without the fear of making mistakes
- Embrace, champion and influence change through your team and/or the organization

**SCOPE**

Reports to: Manager, Accounts Payable

Manager once Removed (MOR): Director VP, Finance & Accounting

**KEY RELATIONSHIPS**

Internal:

- Interfaces and builds relationships with: Manager, Accounts Payable, Sr Manager, Finance & Accounting, VP Finance & Accounting, other members of the Finance & Accounting teams, varying Support Office departments, Retail Operations.

External:

- Interfaces with external vendors

**Qualifications**
Work Experience / Education / Certifications
- College diploma in accounting, or equivalent is preferred
- Minimum 1 - 3 years’ work related experience in an accounts payable field

Competencies / Skills / Attributes
- Demonstrated problem solving skills
- Excellent communication skills, both written and verbal
- Superior customer service skills
- Proficiency with SAP is a strong asset
- Strong understanding of Microsoft Office, with a focus on Microsoft Excel
- Organized and detail oriented, comfortable in a fast-paced environment

**Additional Information**

**WELCOME HOME