Receptionist / Admin Assistant - Toro

2 days ago

Vaughan, Canada Toro Group of Companies Full time

NATURE AND SCOPE OF POSITION
REPORTING

The Receptionist / Admin Assistant reports directly to the Director of Operations at Toro Aluminum.

**DURATION**: 12 MONTH CONTRACT
RESPONSIBILITIES & ACCOUNTABILITIES
- Greet and direct visitors, make sure everyone signs in
- Maintain and order office supplies, negotiate best prices
- Generate purchase orders as required
- Ensures to get a PO for every supply that is ordered, service calls (with Manager’s signature) and then matches with packing slip accordingly when received
- Sorts and distributes mail accordingly. Invoices to be given to AP and checks to AR.
- Sets up pick-up, deliveries for hardware or glass samples going outbound
- File all PO ’s under the correct customer
- After invoices are printed out, put in envelopes to prepare for mailing. Stamp all mail accordingly, make sure to weigh each on the postal machine, and take to Post drop off box.
- Match copy of invoices with original packing slips to be. Keeping all documents organized and dated.
- Help and support accounting department with any requests on a timely fashion.
- Keeps directory updated
- File all quotes and sort accordingly
- Prepare labels for checks given from AP and put in security envelopes, stamp and give back to AP to mail.
- Prepares other reports as required
- Other duties as assigned by management

QUALIFICATIONS
- 1-3 years of Reception experience
- Excellent communication skills (verbal and written)
- Excellent computer skills; primarily Microsoft Office programs
- Ability to multi-task and problem solve
- Organized and detail-oriented

As the Receptionist, you will play a key role in modelling and recognizing our core values. You will strive to demonstrate the Toro Company Values and hold our Site team accountable to behave in accordance with them every day through both words and actions.
- Do what you say - act with integrity so our customers and project teams trust us to deliver results
- Get it done - find solutions to ensure the job gets done right
- Be better every day - take pride and be passionate about improving our business, safety, and quality and strive to be the best
- Think big picture - think long-term, be strategic and have a vision. Your investment in our business, is critical to our success.
- Build strong relationships - value our employees, suppliers, and advisors as an essential part of our business. Develop and maintain strong relationships with our customers, contractors and stakeholders.

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