Accounting Administrator

2 weeks ago

Dartmouth, Canada Acuren Inspection, Inc. Full time

Position Summary:
**Acuren is currently recruiting for a Accounting Administrator - Time and Billing for a position in the Dartmouth, NS office.** If you are seeking a dynamic environment with opportunities for individual growth and learning, this is for you. Position Summary: The position is responsible for entering and reviewing daily timesheets into systems for payroll and invoicing

**Responsibilities**:
Payroll
- Receive daily time sheets submitted by site, technicians or supervisors
- Enter time sheets into system (payroll & invoicing) on a daily basis in accordance with system entry periods
- Perform weekly first payroll check for all time sheets
- Export system data for the last current pay period for all sites
- Review the Weekly Time sheet tab for each employee against physical DTRs
- Check dates, billable hours, non-billable hours, shift, expenses, job numbers
- Save payroll review to appropriate housing folder for audit control

Invoicing
- Entry of all costs into client systems as required
- Track client PO spend for ongoing projects
- Provide costing/ PO spend to client as required
- Follow up on unsigned DTRs, PO increases
- Submit invoice packages to Operations/Lead Finance Administrator for review
- Post all invoice batches in MAS by end of day
- Where required, enter invoices into the third-party portals and monitor the status of invoices in the systems until they are approved or accepted for payment
- Report unbilled revenue for month end

Other Administrative Tasks:

- Open Jobs in system
- Code 3rd party invoices, submit to Accounts Payable for entry
- Request system rate updates
- Understand and obtain any contractual approvals required prior to commencement of work, i.e. overtime pre-approvals, work order acceptance forms
- Understand all contractual billing requirements per client
- Other administrative duties as needed

**Qualifications**
- Strong proficiency in MS Word/Excel with general knowledge of Accounting systems
- Previous experience in accurate processing within a high-volume environment
- Ability to professionally and effectively build relationships
- Demonstrate excellent oral and written communication skills
- Experience working in an industrial environment would be considered an asset

**We Are an Equal Opportunity Employer**

Consideration for employment is based upon capabilities and qualifications without discrimination on the basis of race, color, gender, age, religion, national origin, disability, veteran status or any other protected characteristic as established by law. Applicants must be legally entitled to work in Canada.

The strength of Acuren lies in its’ outstanding people. As a rapidly growing, intensely innovative, international privately held company, the opportunities to pursue challenging and diverse career development paths are vast. Complemented by an attractive and comprehensive total compensation package and a commitment to the principles of a respectful workplace, Acuren offers tremendous opportunities to those who wish to succeed.

LI-KW1

  • Office Administrator

    7 days ago

    Dartmouth, Canada Accounting Plus Consulting Inc. Full time

    Join our team of three in our Dartmouth CPA firm! Permanent Full Time position - Seeking Office Administrator available up to 37.5 hours per week. Hours of operations are Monday - Friday 9:00am - 5:00pm located in Dartmouth. Start date between October and November. Role includes but not limited to: - Answering phone calls, greeting clients - Printing,...

  • Accounting and Administrative Assistant

    1 week ago

    Dartmouth, Canada Nova Truck Centres Full time

    **Position: Accounting and Administrative Assistant** **Reports to: Controller, Dartmouth** **Status: Full-time, 40 hours/week** **Nova Truck Centres**, a division of Nova Enterprises Limited, is a Freightliner and Western Star dealership with five locations across Nova Scotia. Recognized as an Employer of Choice by the Trucking Human Resource Sector...

  • Accounts Payable Administrator

    2 weeks ago

    Dartmouth, Canada Westland Insurance Full time

    Dartmouth, NS, 941 Wilkinson Avenue #201, Dartmouth, Nova Scotia, Canada Req #3470 Tuesday, October 1, 2024 We're searching for an Accounts Payable Administrator. Are you searching for new possibilities? Discover what's possible, with Westland. The Westland story is all about growth, and that means plenty of possibility for everyone on our team. Every day,...

  • Accounting Administrator

    2 weeks ago

    Dartmouth, Canada Black & McDonald Limited Full time

    Black & McDonald's Atlantic Accounting team is growing! If you are a committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Accounting Administrator will work from the Dartmouth, NS office, and reports directly to the Regional Controller. Duties include but are not limited to: -...

  • Accounts Payable Administrator

    2 weeks ago

    Dartmouth, Canada Westland Insurance Ltd. Full time

    We’re searching for an Accounts Payable Administrator. Are you searching for new possibilities? Discover what’s possible, with Westland. The Westland story is all about growth, and that means plenty of possibility for everyone on our team. Every day, Westland proves that building a great business means taking care of clients, communities, and each other...

  • Accounts Receivable Administrator

    3 days ago

    Dartmouth, Canada Westland Insurance Ltd. Full time

    We’re searching for an Accounts Receivable Administrator. Are you searching for new possibilities? Westland Insurance Group Ltd. has an exciting opportunity for an Accounts Receivable Administrator in the Surrey, BC Head Office or Dartmouth, NS office. **Expected Compensation**: The expected annual hiring range for this role is $42,400 to $53,000 with a...

  • Accounting Administrator

    1 week ago

    Dartmouth, Canada Acuren Inspection, Inc. Full time

    Position Summary: **Acuren is currently recruiting for a Time and Billing Administrator for a contract position in the Dartmouth, NS office.** If you are seeking a dynamic environment with opportunities for individual growth and learning, this is for you. - This is a contract position to provide coverage for a leave - Start date immediate - Contract end...

  • Accounts Receivable Administrator

    7 days ago

    Dartmouth, Canada Centura Atlantic Full time

    Accounts Receivable Responsibilities: Processing, verifying, and posting receipts for goods sold. Depositing cheques on daily basis. Researching and resolving account discrepancies. Maintaining records regarding payments and account statuses. Obtaining information from other departments to ensure records are accurate and complete and that accounts...

  • Accounts Payable Administrator

    1 week ago

    Dartmouth, Canada Cahill Full time

    **About Us**: Based in Halifax since 1966, Atlantica, a member of the Cahill Group, is one of the largest mechanical and electrical contractors in the Maritimes. Equipped with leading-edge technologies, Atlantica’s highly skilled workforce executes a wide range of mechanical and electrical construction projects from design and fabrication to fire...

  • Office Administrator

    1 week ago

    Dartmouth, Nova Scotia, Canada Accounting Staffing And Administrative Staffing Full time $40,000 - $60,000 per year

    Job DescriptionOur client is seeking a professional and dynamic Office Administrator to support their dedicated and driven team. This full-time, three-month contract position, based in Dartmouth, will be responsible for maintaining and strengthening the organization's office administration.Key Responsibilities for the Job:Manage all internal office...