Executive Assistant/office Manager

_Are you passionate about executive support and enhancing organizational efficiency? _ - A proactive problem solver with strong multitasking skills? _ - Do you thrive on fostering a positive and collaborative office environment?_ Position summary The Corporate Executive Assistant/Office Manager is responsible to coordinate the workflow of the Corporate administrative department to ensure efficient operation; to provide the executive staff with accurate and efficient assistance, including with highly confidential material; coordinating building maintenance and building security for our corporate office; and to communicate with employees to develop a team spirit among staff, while advising, assisting, and maintaining company values and protocol for all. **Division** - The ECCO Group **Reporting structure** **Reports to**: Vice President & General Manager, or designate **Direct Reports**: N/A **Key responsibilities** - General Duties:_ - Read and comply with ECCO’s HR, Health & Safety Policies and Procedures. - Assist in the success of ECCO’s Safety Program with Suggestions, by setting good example, and by ensuring that safety is at the forefront of your actions while at work. - Take courses as recommended or as deemed necessary - Executive Assistant_ - Assist VP & GM with a variety of tasks and projects as required; - Assist the VP &GM with scheduling and maintaining their calendar; - Assist with Executive travel bookings and expense reconciliation; - Project coordination for various corporate initiatives as required; - Compiling and creating detailed reports and presentations as required by the VP & GM; - Office Manager_ - Ensure proper work flow of administrative department, assisting where needed; - Quarterly performance reviews with direct reports; - Manage Corporate office, ensuring organization and cleanliness of space; - Administer company travel and event arrangements - Organize company celebrations for all divisions; - Manage security and maintenance of building to ensure they are in good repair and protected; - Maintain current and accurate records of all petty cash expenditures and ensure that adequate funds are available at all times; - Assist with Corporate employee onboarding. Due to the dynamic nature of this Company, the duties and responsibilities may reasonably change from time to time. **Qualifications**: - 3-5 Years’ recent, related Administration or Business experience or an equivalent combination of education, training, and experience - A degree or college diploma in Administration, Business, or Management is an asset - Demonstrated ability to lead people and get results through others; as well as ability to think critically - Highly effective in time management and project prioritization - Excellent organizational and planning skills - Outstanding communication skills, both written and oral, including the ability to communicate with all levels of the organization - Willingness to continually upgrade skills via education, coaching or other training opportunities **ABOUT OUR COMPANY**: ECCO Heating Products is a manufacturer and a full-service wholesale distributor of HVAC supplies and equipment with sixteen sales branches located in centers across Western and Central Canada. For over 60 years, ECCO has enjoyed continual growth and achieved market leadership in HVAC. **Job Types**: Full-time, Permanent Pay: $60,000.00-$70,000.00 per year **Benefits**: - Dental care - Extended health care - Life insurance - RRSP match - Tuition reimbursement Schedule: - Monday to Friday Application question(s): - Are you legally authorized to work in Canada? Kindly respond with "Yes" or "No" - Are you available to work exclusively on-site for this position? Kindly respond with "Yes" or "No" - Have you provided administrative support specifically to Vice Presidents or similar leadership roles in the past? - How many years of experience do you bring to executive assistant/office manager roles? - Have you worked in a corporate environment, coordinating administrative workflows for departments or teams? Work Location: In person