Current jobs related to Administrative Assistant - Edmonton - University of Alberta

  • Casual/part-time Receptionist

    1 day ago

    Edmonton, Canada Administrative Full time

    The main responsibilities of this role are: - Greet and account for residents - Able to provide assistance where possible to residents in carrying out day-to-day activities - Answer all in-coming calls, able to respond to general questions and call taxis - Assist with visitor health screenings at the door and taking temperatures prior to allowing visitors...

  • Administrative Assistant

    1 day ago

    Edmonton, Canada Flair Airlines Ltd. Full time

    **Are you ready to take your career to new heights?** **Job Title**:Administrative Assistant **Department**:Executive Office and Corporate Services **Location**: Edmonton, AB (YEG) **Work Arrangement**:The Administrative Assistant will be located at head office located at the Edmonton International Airport. Office hours are Monday to Friday, but hours...

  • Administrative Assistants

    3 days ago

    Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**: Provincial Head Office in Edmonton, AB **Position Status**: 4 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for multiple Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by...

  • Administrative Assistants

    1 day ago

    Edmonton, Canada Métis Nation of Alberta Full time

    **Administrative Assistants** **Location**:Provincial Head Office in Edmonton, AB **Position Status**: 3 Full Time (40 hours/week) Permanent Positions **The Organization** **The Opportunity** The MNA is recruiting for three Administrative Assistants for our growing Admin Team. The Administrative Assistants will assist their respective teams by handling...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Canada HGA Services Inc. Full time

    **Job Purpose**: **Reporting to the**Manager of Administration**, the Administrative Assistant is responsible for**coordinating all general office administration duties and providing operational support to accounting staff and management. This position assists clients by following up on required documentation and coordinating timely processing of work. The...

  • Administrative Assistant

    2 weeks ago

    Edmonton, Alberta, Canada SereneAid Full time

    Position: Chinese & Student Exchange Administrative SupportWe are seeking a highly organized and detail-oriented Administrative Assistant (English/Chinese bilingual) to support an international education team operating in a fast-paced, high-quality environment. The ideal candidate will demonstrate strong communication skills, cultural awareness, and the...

  • Administrative Assistant

    5 days ago

    Edmonton, Canada Associated Engineering Group of Companies Full time

    **Job Description**: We are searching for a talented **Administrative Assistant** to join our team in **Edmonton**. What you will be doing: - Coordinating and facilitating administrative systems and processes to allow teams to optimize work-delivery. - Preparing reports, contract documents, letters, and presentation slides in accordance with our...

  • Administrative Assistant

    1 week ago

    Edmonton, Alberta, Canada FiNOM Full time

    Company DescriptionFiNOM is a leading training and recruiting agency specializing in connecting top IT talent with organizations across Western Canada since 2007. We provide tailored staffing solutions across various industries and offer exclusive training programs that set us apart. With a personalized recruitment approach, FiNOM strives to meet the talent...

  • Administrative Assistant

    1 week ago

    Edmonton, Canada Workers' Compensation Board- Alberta Full time

    As an equal opportunity employer, we are looking to build a diverse workforce that reflects the diversity of our clients and the customers we serve. Learn more about working for WCB at Careers - WCB Alberta **Job Title**: Administrative Assistant **Job Type**: Temporary Long Term (Fixed Term) / Full time **Job Location**: Edmonton, Alberta Administrative...

  • Administrative Assistant

    2 days ago

    Edmonton, Canada Marcus & Millichap Full time

    The **Administrative Assistant**is a full-time, non-exempt (hourly), in-office position—it is not remote or work-from-home. We will train and support you in this pivotal position as you grow. Commercial real estate is competitive and fast-paced. Bring the mindset of “no job too big or small.” **Some of the interesting things you’ll be doing**: -...

Administrative Assistant

2 weeks ago

Edmonton, Canada University of Alberta Full time

**_This position is a part of the Non-Academic Staff Association (NASA)._**

This position has a term length of 18 months and offers a comprehensive benefits package.

The Department of Pediatrics at the University of Alberta is a leading centre for pediatric education and research in Canada. In partnership with the Stollery Children’s Hospital and community pediatrics across Northern Alberta, we provide exceptional care for children, youth, and families. Guided by our values of compassion, growth, and health equity, our team advances pediatric care through innovative research, accredited training programs, and unique learning opportunities led by dedicated faculty.

Reporting to the Academic Administrative Team Lead, the Administrative Assistant position will support faculty members by managing schedules, coordinating correspondence, and keeping research and academic activities on track. You’ll balance multiple priorities with professionalism and confidentiality while supporting teaching, research, and clinical innovation work across pediatric subspecialties.

We’re looking for someone who thrives in a fast-paced environment, works well independently, and enjoys being part of a supportive team. If you’re eager to use your organizational skills to make a difference in pediatric care, research, and education, we’d love to hear from you

The Faculty of Medicine & Dentistry is one of the world’s top academic health science centres. With 21 departments, multiple research institutes and centres, and a focus on excellence in education, research, and clinical care, the faculty trains outstanding medical and dental professionals and drives global health innovation in collaboration with partners across sectors.- Bring ideas to life by creating polished presentations, posters, reports, and CVs that showcase our faculty’s work.- Help share knowledge by preparing summaries, reports, and materials for use with conferences, workshops, and publications.- Keep projects on track by managing budgets, abstracts, and research documentation with precision.- Own the calendar—juggling meetings, teaching schedules, call rotations, and travel plans with ease.- Make meetings matter by coordinating logistics, preparing agendas, and recording minutes when needed.- Keep communication flowing by drafting, editing, and tracking correspondence, ensuring deadlines are always met.- Stay organized by maintaining electronic and paper filing systems, office protocols, and desk manuals.- Support faculty on the move by arranging travel, preparing itineraries, and processing expense claims.- Manage the dollars and details—tracking invoices, reconciling expenses, and supporting research account management.- Contribute to the bigger picture by gathering information for annual reports and divisional updates.
- Provide team cross-coverage and support with administrative tasks across the department as needed.

**Minimum**
- A high school diploma, supplemented by secretarial and/or administrative coursework.
- 1+ year of related office/administrative experience, ideally within an academic or research setting.

**Preferred**
- Organization, problem-solving, and time management skills to balance priorities and keep things on track.
- Excellent communication skills (both written and verbal), along with strong interpersonal abilities that help you build positive relationships.
- The ability to work independently while also contributing as part of a supportive team.
- A strong commitment to client service, with a professional, approachable, and solutions-focused attitude.
- Familiarity with reference management tools (e.g., EndNote) and research search engines (e.g., PubMed, Cochrane).
- The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community._

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

**We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.**

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting inciden