Manager, Administration and Community Relations

Staff - Non Union

Job Category

M&P - AAPS

Job Profile

AAPS Salaried - Administration, Level B

Job Title

Manager, Administration and Community Relations

Department

Malcolm Knapp Research Forests

Compensation Range

$6,747.50 - $9,701.42 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.

Posting End Date

October 13, 2025

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

Ongoing

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary
The Malcolm Knapp Research Forest (MKRF) generates significant annual revenue through its business partnerships, including Loon Lake Lodge & Retreat Centre, Gallant Enterprises Ltd., and Wild & Immersive, alongside ongoing logging and forest management operations. A small team manages these activities while advancing the forest’s educational, research, and commercial priorities.

The Manager, Administration and Community Relations provides leadership in finance, HR, and facilities operations, while also serving as a key liaison with Indigenous communities, partners, and stakeholders. The role ensures compliance with university policies and financial regulations, oversees contracts valued at $1-2M, and builds long-term, trust-based relationships that support reconciliation, partnership-building, and alignment with UBC’s Indigenous Strategic Plan and UNDRIP.

In addition, the position develops administrative systems, supports organizational growth, and leads community-facing programs and events. It also supports emergency response efforts, participates in the 24/7 call-out list, and provides coverage for the Business Improvement Coordinator as needed.

Organizational Status
Reports to the Director of the UBC Malcolm Knapp Research Forest.

Work Performed
1. Financial Management- Manage unit $11m budget, overseeing revenues, expenses, year-end procedures, financial transactions and account reconciliation- Develop the MKRF budget(s) in collaboration with management team and prepares forecasts for future expenses- Provides financial analysis and reporting for senior leadership and Forestry finance- Establishes systems to support the management and oversight of revenue and expenses for major projects, special purpose accounts, and sponsored research accounts- Manages licenses, caretaker agreements, and vendor contracts, including development, selection, and termination. Ensures agreements and service provides meet operational, safety, and legislative standards

2. Human Resources:
- Manage all human resources activities, including job design, recruiting, hiring, attendance tracking, performance management, leaves, and terminating personnel- Leads the development and delivery of orientation, onboarding, and professional development initiatives to support employees- Provide guidance and advice to managers in the interpretation of collective agreements, conflict and performance management practices and ensuring compliance with Collective Agreements provisions

3. Administration- Provides operational leadership and collaborates with the Director on development and implementation of strategic plans.- Lead the development and implementation of policies and procedures, and administrative systems; interpret UBC policies and procedures and communicate to staff- Collaborate with the Manager, Infrastructure and Facilities Operations to develop and coordinate emergency preparedness and response plans, including fire, seismic, and medical emergencies, in line with provincial and municipal requirements.- Responds to call outs in the event of emergencies and utility outages at the Research Forest on a 24 hour per day, 7 day per week basis.

4. Community Liaison & Coordination:
- Act as the primary liaison and advisor between Indigenous communities, external stakeholders, Malcolm Knapp Research Forest, and UBC Faculty of Forestry, fostering culturally respectful communication and collaborative decision-making- Lead the resolution of complex and sensitive issues related to Indigenous and external partnerships, exercising sound judgment and cultural competence- Provide consultation and oversight on mutually develop