Receptionist
1 week ago
Overview / Responsibilities:
Wood currently has an exciting opportunity for a
**Receptionist, **reporting to the Facilities Manager, this position is located in our Oakville, ON office.
The role has overall responsibility for providing and coordinating reception and administration functions in numerous areas, including General Administration, Department Administration (Engineering/Project Services/Quality/HSSE/Finance) and Project Administration. If you have a successful track record and thrive on challenges in a fast-paced environment, this is the opportunity for you
**Key**
**Responsibilities***:
- Maintain reception area to sign in/out all visitors, clients and suppliers
- Answer switchboard and operate paging system
- Field general inquiries from clients, public and other Wood personnel
- Regularly monitor office supplies and coordinate with Building Office Services to ensure supplies remain stocked
- Coordinate viewing of Oakville Office Safety video for all visitors when necessary.
- Perform word processing tasks such as letters, memos, minutes of meetings, specifications, reports, and manuals, etc. in accordance with company standards
- Maintain project files and internal and external reporting requirements
- Coordinating, printing, scanning, and issuing of non-technical documents
- Other related duties as may be required
Skills / Qualifications:
- Minimum 1 year receptionist experience, preferably in a professional office environment
- Previous experience with basic level accounting and invoice management
- Ability to demonstrate flexibility when dealing with changing priorities
- Exhibit an extremely high level of professionalism and superior attention to details
- Exceptional customer service skills
- Able to demonstrate sense of initiative and ownership
- Energetic, self-motivated, and quick to learn with a focus on continuous improvement
- Ability to work effectively in a dynamic team environment
- Exceptional interpersonal, written, and verbal communication skills
- Ability to lift 50lbs
Company Overview:
Diversity Statement (EEO):
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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