School/centre Secretary

1 week ago

Montréal QC, Canada Lester B. Pearson School Board Full time

**PACC VOCATIONAL CENTRE**

**Director: Marilyn Aon**

**Qualifications**:
Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have four (4) years of pertinent experience.

AND

Have a basic knowledge of office automation.

AND

Hold a certificate dated no more than three (3) years attesting to the successful completion of:

- a standard first aid course of a minimum eight (8)-hour duration.
- a refresher course of a minimum six (6)-hour duration updating the skills acquired in the course mentioned in subparagraph

**Other Requirements**:

- Bilingual (English and French)
- Excellent knowledge of Microsoft Office and general secretarial procedures
- Testing required
- Knowledge of Google docs/sheets and forms
- Knowledge of JADE/TOSCA DOFIN and PAIE systems would be an asset
- Knowledge of entry of absences and substitution in the payroll system would be an asset
- Must demonstrate strong interpersonal, organizational and time management skills
- Receptive and friendly attitude
- Familiarity with how a school functions on a daily basis would be an asset
- Strong communication skills
- Knowledge of the student registration process would be an asset
- Ability and disposition to positively intervene and support students with various needs

**Nature of the work**:
In addition to the duties defined in the class of employment of secretary, the principal and customary work of an employee in this class of employment consists in ensuring, as instructed or in conjunction with others, the smooth operation of the school or center by assuming the responsibility and coordination of the administrative tasks of school or adult education or vocational training center secretaries.

**Daily Tasks/Dossiers**:
**Assists Centre Director in the general running of the Centre**:

- Booking Centre Director appointments
- Assists in event coordination and planning at the centre
- Responsible for monitoring teacher & staff absences, vacation days, sick days etc.
- Prepares list and organizes teacher substitution (day & evening classes; daytime 8-3pm evening classes 3:30-10:30pm)
- Responsible for general accounting, invoicing, keeping track of all PO’s, payroll, bank deposits, bank records
- Purchases all main office supplies, student uniforms, promotional items and maintains bookroom

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