Vendor & Sponsorship Coordinator, Mrg Events

5 days ago

Vancouver, Canada The MRG Group Full time

**Vendor & Sponsorship Coordinator**
**MRG Events**

**Vancouver, BC**

We are looking for a motivated and energetic Vendor & Sponsorship Coordinator to join our team at MRG Events.

**RESPONSIBILITIES**:

- Act as the main point of contact for vendors and all vendor related inquiries;
- Assist with outreach for potential exhibit booths / sponsor booths;
- Build and maintain strong external relationships with corporate sponsors and vendors through securing and leading new business generation;
- Identify, track, pursue and cultivate new business leads;
- Execute administrative duties to support sponsorship contracts and invoicing;
- Collect and organize all health permits for food trucks, and all vendors onsite, working with local health authority;
- Complete event coordinator forms for local health authorities;
- Manage all deliverables and receivables onsite at events for vendors;
- Advance all sponsors and vendors with event and load in/out information and manage activations onsite;
- Lead the vendor and sponsor load-in, being available to answer questions and sort out any onsite issues as they arise with assistance from the production team, and ensuring any obligations from our team are met;
- On-site, assist to ensure vendor and sponsor load-in and any obligations as required;
- Send invoices and track all vendor payments, working with Square, Asana and Google Sheets, and finalize monthly reconciliation through Square;
- Update Master Supply List with booth placements, and manage all vendor and Sponsor rental requests;
- Work with Event Operations Manager to place all sponsors and vendors on sitemap and audit merchant placements on existing maps;
- Reconcile sales with food vendors, and follow up with appropriate invoicing post event;
- Maintain vendor relationships with prompt communication;
- Other duties as assigned.

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