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Procurement Assistant

3 weeks ago

North Bay, Canada Stantec Full time

Procurement Assistant - ( 230004O3 )

**Description**

At our core, we are a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create. Join us as we assist mining companies in getting mined materials to communities around the globe.

**Your Opportunity**

We are currently seeking a Procurement Assistant to join our Procurement team. This will be a diversified procurement position within Stantec Mining that requires flexibility between procurement/expediting support to mining studies for capital development and capital project execution.

Our team is highly collaborative, fast-paced, and geographically diverse. A team-first mentality, along with hard work, flexibility, exceptional customer service, and personal accountability are the keys to our success. If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet you

**Your Key Responsibilities**
- Internal and external client communication.
- Adhere to client and Stantec procurement procedures and standards.
- Assist with weekly reporting.
- Support setup, ongoing maintenance and updates of the procurement tracking system including:
+ Schedules and milestones for procurement deliverables and updates to the Requisition Tracking report for the Project Team.

+ Material management and tracking logs.

+ Expediting logs.

+ Vendor database.
- Run various internal and external reports including status reports, expediting reports, and analyze data with strong attention to details.
- Support Buyers to execute Procurement Cycle including: vendor selection, prepare and issue request for quotations, vendor bid evaluations and selection, and purchase orders.
- Coordinate/expedite engineering on technical documentation receipt for procurement’s use.
- Coordinate site inspections as required.
- Receive and/or obtain receiving reports from site.
- Historical tracking and archiving of labour/equipment/materials purchases for internal future project reference.
- Other general project support tasks to complete work, including customer specific requirements.
- Filing as required.

**Qualifications**

**Your Capabilities and Credentials**
- Strong ability to communicate clearly and effectively, written, spoken and interpersonal.
- Strong ability to organize and plan: computer literacy, time management, project planning and project deliverables.
- Strong database management, to maintain various procurement databases to track and report statuses of procurement packages at every stage of the procurement process.
- Ability to learn and adapt to new Stantec-developed software(s).
- Proficient with the following software:
+ Microsoft (MS) Office Suite: Word, Excel, PowerPoint, and Outlook

+ Visio

+ Adobe Acrobat Professional

+ File-sharing and electronic document management systems (EDMS) platforms, such as ProjectWise and SharePoint.
- Understanding of procurement practices and policies.
- Ability to multitask, in both capacities of handling multiple clients/jobs/projects and be able to carry out multiple tasks and scalability within each project.
- Must be a self-starter and motivated working under mínimal supervision.
- Must be growth orientated (both personal, and company growth focused).
- Should be willing to receive direction.
- Should approach things in a positive manner and be a team player.

**Education and Experience**
- Post-secondary degree in related field with minimum of 4-6 years’ relevant experience.
- Experience working on heavy industrial projects at a consulting engineering firm is desirable.

Typical working environment includes working with computers and remaining sedentary for long periods of time.
- This description is not a comprehensive listing of duties or responsibilities. Other tasks may be assigned or may be changed at any time with or without notice._

Stantec is a place where the best and brightest come to build on each other’s talents, perform exciting work, and make an impact on the world around us. Join us and redefine your personal best

**Benefits Summary**: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

**Primary Lo