Payroll Assistant

Position Information

**Position Title**
- Payroll Assistant

**Department/Unit**
- Financial Services

**Location**
- Halifax, Nova Scotia, Canada

**Posting Number**
- S191-25

**Employee Group**
- NSGEU Local 77

**Position Type**
- Term

**Duration of Contract (if applicable)**
- 1 year

**Employment Type**
- Full Time

**Full-time Equivalency (FTE)**
- 1.0

**Salary**
- $27.37 - $34.66 ($49,821 - $63,074 per annum, 35 hours per week)

**Classification**
- C6

**Provisional Statement**

**About Dalhousie University**
- Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

**Job Summary**
- Dalhousie Financial Services strives to provide the highest quality financial services and information to ensure the effective stewardship of University assets to the benefit of students and scholarly activities. Reporting to the Senior Payroll Analyst, the Payroll Assistant will perform a variety of specialized clerical duties utilizing an in-depth knowledge of University policies and procedures, labour standards, Service Canada and Canada Revenue Agency regulations, Collective Agreements, etc.

**Key Responsibilities**
- Reviews information received on payroll forms for accuracy including: correct salaries, hourly rates, earning types, vacation allowance, contract end dates, account numbers, banking information, adhering to collective agreements and employee handbook provisions.
- Responds to a broad range of inquiries and requests from employees, former employees, auditors, banks, government departments regarding payroll-related matters.
- Calculates pay adjustments for all employees including salary increases, retroactive pay, pension and benefit additions/deletions; input data.
- Calculates miscellaneous deductions. Prepares and processes remittances and associated reports.
- Monitors, makes corrections and/or changes during the payroll run which is a complex procedure involving many steps.
- Assists with the production and distribution of T4 and T4A slips for all employees, ensuring awareness of Revenue Canada T4/T4A and non-resident T4 policy changes.

**Note**
- The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

**Required Qualifications**
- Business or office administrative program with approximately five years’ experience in an HR, Payroll function (or equivalent combination of training and experience)
- Completion (or willingness to complete) Canadian Payroll Association Payroll Compliance Practitioner (PCP) certification.
- Experience with integrated administrative systems (e.g., PeopleSoft,SAP).
- Excellent communication, organizational skills and the ability to multi-task in order to meet stringent deadlines.
- Must be proficient in Microsoft Suite of products.

**Assets**
- Knowledge of Banner system.

**Job Competencies**
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service

**Additional Information**
- Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

**Application Consideration**

**Diversity Statement**

Posting Detail Information

**Number of Vacancies**
- 1

**Open Date**
- 10/03/2025

**Close Date**
- 10/14/2025

**Open Until Filled**
- No

**Special Instructions to Applicant**

**Quick Link for Direct Access to Posting