Affiliate Grant Administrator

2 days ago


Cobourg, Canada Habitat for Humanity Northumberland Full time

**Job Summary**:
**Duties and Responsibilities**:
Affiliate Grant Administrator will be responsible for the following:
Program Administration:

- Track and input data related to the grant in a timely and accurate manner.
- Maintain detailed records and documentation for reporting.
- Liaise with HFHN’s bookkeeper to ensure that all program-related financials, including invoices, stipends, and other expenditures, are tracked, recorded, and paid accurately.

Financial Tracking and Reporting:

- Prepare regular financial summaries and reports for internal review and grant reporting purposes.
- Monitor budget allocations and expenditures, identifying variances and assisting with budget adjustments.
- Assist in the preparation of financial reports required for grant compliance, audits, and board updates.

Software and Data Management:

- Utilize HFHN’s accounting software (Autoentry, Sage) for tracking expenses, reconciling accounts, and generating reports.
- Maintain and analyze data in Microsoft Excel, track progress and performance metrics.
- Support database management and ensure accurate data entry and integrity across all platforms used.

Affiliate Administration:

- Provide administrative support to the Director of Business Operations and other staff as needed.
- Coordinate schedules, maintain digital filing systems, and organize affiliate documentation in compliance with retention policies.
- Contribute to process improvements related to grant administration and affiliate reporting workflows.

**General Requirements**:

- Work, as part of a cohesive team, to meet key performance indicators;
- Maintain all records in accordance with Habitat policies (including retention and confidentiality);
- Promote the mission and vision of Habitat for Humanity Northumberland;
- Follow all Health and Safety policies and procedures; and
- Work in a manner that is safe and respectful for self and all other employees and volunteers.

**Job Type**: Fixed term contract
Contract length: 12 months

Pay: $22.00 per hour

Expected hours: 37.5 per week

**Benefits**:

- Casual dress
- On-site parking
- Work from home

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-05-09



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