Affiliate Grant Administrator
2 days ago
**Job Summary**:
**Duties and Responsibilities**:
Affiliate Grant Administrator will be responsible for the following:
Program Administration:
- Track and input data related to the grant in a timely and accurate manner.
- Maintain detailed records and documentation for reporting.
- Liaise with HFHN’s bookkeeper to ensure that all program-related financials, including invoices, stipends, and other expenditures, are tracked, recorded, and paid accurately.
Financial Tracking and Reporting:
- Prepare regular financial summaries and reports for internal review and grant reporting purposes.
- Monitor budget allocations and expenditures, identifying variances and assisting with budget adjustments.
- Assist in the preparation of financial reports required for grant compliance, audits, and board updates.
Software and Data Management:
- Utilize HFHN’s accounting software (Autoentry, Sage) for tracking expenses, reconciling accounts, and generating reports.
- Maintain and analyze data in Microsoft Excel, track progress and performance metrics.
- Support database management and ensure accurate data entry and integrity across all platforms used.
Affiliate Administration:
- Provide administrative support to the Director of Business Operations and other staff as needed.
- Coordinate schedules, maintain digital filing systems, and organize affiliate documentation in compliance with retention policies.
- Contribute to process improvements related to grant administration and affiliate reporting workflows.
**General Requirements**:
- Work, as part of a cohesive team, to meet key performance indicators;
- Maintain all records in accordance with Habitat policies (including retention and confidentiality);
- Promote the mission and vision of Habitat for Humanity Northumberland;
- Follow all Health and Safety policies and procedures; and
- Work in a manner that is safe and respectful for self and all other employees and volunteers.
**Job Type**: Fixed term contract
Contract length: 12 months
Pay: $22.00 per hour
Expected hours: 37.5 per week
**Benefits**:
- Casual dress
- On-site parking
- Work from home
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
Work Location: In person
Application deadline: 2025-05-09
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