Administrative Coordinator

1 week ago

Vancouver, Canada Innivec Full time

As an Administrative Coordinator, you will be responsible for:

- Perform administrative duties including maintaining student records, processing forms, managing correspondence, and organizing documents.
- Enrollment Management and Compliance Reporting: Maintain a record of all new enrollments and accurate reporting of student enrollments to the students aid department.
- Campus Expense Management: Submit and reconcile reports for campus-related expenses ensuring all expenditures are accurately documented and categorized.
- Student Payment Verification: Collect and verify student payment proofs, including receipts and transaction confirmations, and ensure they are sent to the finance department for accurate record-keeping and financial tracking.
- General Support: Provide general support to visitors and staff, assisting with inquiries and resolving administrative issues as they arise.
- Data Management: Maintain and update student information, organize digital files, conduct data audits, generate reports, and ensure data security.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality in all communications and records.
- Administrative Procedures: Develop and update administrative systems to improve efficiency and support the overall functioning of the online operations.
- Team Collaboration: Work collaboratively with other staff members, providing support and guidance to the student services team when necessary.

**Qualifications**:

- **Education**:Diploma/Degree in a relevant field.
- **Experience**: Minimum of 2-3 years of experience in student affairs, campus programming, or a related area. Experience working in a higher education setting is highly desirable.

**Skills**:

- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- Ability to work collaboratively in a team environment.
- Proficiency in using technology and social media for communication and promotion.

**Experience**:

- Student Affairs: 2 years (required)
- Campus Programming: 2 years (required)

Work Location: In person

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