Operations Administrative Assistant

At CF Industries, our mission is to provide clean energy to feed and fuel the world sustainably. Our employees are focused on safe and reliable operations, environmental stewardship, and disciplined capital and corporate management. _By joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You’ll take pride in working for a company that lives its values and where you can be yourself at work, as part of an authentic team that encourages you to share your views and opinions._ Our eight manufacturing complexes in the United States, Canada, and the United Kingdom, an unparalleled storage, transportation and distribution network in North America, and logistics capabilities enabling a global reach underpin our strategy to leverage our unique capabilities to accelerate the world’s transition to clean energy._ Function: Administrative Job Summary: Job Description Summary Under general supervision, is responsible for performing varied clerical duties in accordance with standard procedures. Maintains records, prepares forms, verifies information and resolves routine problems, referring non-routine issues to the Superintendent. **Job Description**: Primary Responsibilities: Order Processing: - Prepares and distributes bills of lading - Maintains shipping and receiving records for all modes of shipping - Validates Motor Carriers’ Safety Permits and updates FMCSA log on a monthly basis. - Monitors daily shipments and receipts in ERP system and prints records of inventory for filing. Reconciles physical inventory with ERP System and updates the monthly inventory report, if necessary. - May acts as Site Coordinator and/or Power User during system implementation(s). Purchasing and Accounting: - Prepares invoices and check requests for approval by facility management and processing by Corporate Accounts Payable Department - Purchases and maintains inventories of office, janitorial, and safety expenditures - uses the Avantis system Environmental, Health & Safety: - Maintains EHS files for documentation purposes, advises supervision of any situations needing attention and maintains facility files - Attends safety training and classes, maintains office and drivers area in a neat, organized and clean manner, and empty trashcans nightly Performs varied clerical duties: - Types, processes and distributes a variety of office documents - Coordinates work with various CF departments, railroad personnel and others - Prepares mailings and maintains the facility postage machine - Greets visitors, maintains visitor’s log, answers telephones and directs calls. Maintain filing system. - Maintains MSDS books and files - Performs other duties as assigned Successful incumbents will have: - High school education or equivalent required - Minimum of two years clerical/general office experience - Excellent written and verbal communication skills Position/Scope Contribution: This position is responsible for administering the support functions, which enables the distribution of product in an effective and time-sensitive manner. Additionally, this position is responsible for ensuring the efficient operations of the facility office. What We Offer: You’ll enjoy competitive compensation, consisting of base pay plus an incentive program available to all full-time employees, and a comprehensive benefits package including high-quality healthcare options, a well-being incentive program, 401k, life and disability insurance, generous time off (with time off to volunteer) and much more Additionally, we offer several Flexible Work Arrangements to support a healthy work-life balance. You will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work, and you’ll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. You’ll take pride in working for a company that lives its values and gain a sense of fulfillment knowing that you’re working with purpose, to provide clean energy to feed and fuel the world sustainably. - CF Industries is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status. - Employees in the US can learn more about their rights by viewing the federal- "EEO is the Law" poster (PDF) - and others as detailed below: Pay Transparency FMLA: Employee Polygraph Protection Act - Employees in Canada can learn more about their rights by viewing the- “Canadian Human Rights Act”..