Payroll, HR,

**Payroll, HR, & Administrative Manager**

Central Alberta Women’s Emergency Shelter (CAWES) builds bridges to a better future for women and children impacted by violence. CAWES is seeking a highly-motivated, welcoming, and approachable individual to manage the building, administrative, and payroll/HR functions at CAWES. CAWES strives to provide the highest standard of service with integrity and commitment, and to make a positive contribution to the lives of our clients and community.

**Requirements**:

- Post-Secondary Business Administration Diploma or related program
- Minimum three years hands-on payroll experience with PCP designation; Payworks software knowledge an asset
- Minimum three years administrative/office management skills; strong business acumen
- Highly knowledgeable concerning CRA regulations, Employment Standards Code, Human Rights laws, WCB, ROEs, and other related external reporting bodies
- Direct working knowledge of group benefits, group RSP, and Health Spending Account
- Experience in developing, implementing, and evaluating payroll procedures, processes, and policies to ensure consistency with collective agreements, employee handbooks, Human Resources policies, guidelines, and established precedents
- Excellent written and verbal communication skills, and attention to detail
- Experience in, or exposure to a Non-Profit organization considered an asset
- Self-starter who takes initiative and anticipates the needs of clients and employees
- Excellent Microsoft Office Suite; advanced Excel skills an asset
- Accounting expertise considered an asset
- Strong system and data flow knowledge, ability to learn and adapt to new process flows and technologies
- Proven commitment to community
- Understanding of provincial privacy laws and confidentiality

**Key Responsibilities**

**Payroll Functions**:

- Manage entire payroll process: time sheet entry and reconciliation, balancing input to post payroll reporting, oversight of T4 and ROE production, process new hires and terminations within regulatory timelines, reconciliation of payroll GL accounts
- Make changes and upgrades to the payroll software as needed while adhering to CRA regulations related to taxable, insurable, and pensionable earnings and benefits
- Provide payroll expertise for operational and planning initiatives; lead the development and implementation of related process improvements
- Liaise with external regulatory bodies
- Prepare and disseminate annual payroll and general holiday schedules
- Create, update, and appropriately maintain electronic employee personnel files
- Manage sensitive employee information, ensuring security, integrity, and confidentiality of data, adhering to legal and ethical standards

**HR Functions**:

- Work with Executive Director and managers to oversee recruitment process - job postings, interviews, reference checks, offer letters, and onboarding
- Manage all aspects of Group Benefits, RRSPlan and Health Spending Account; enroll eligible employees, manage annual renewals, and ensure compliance
- Implement Human Resource and Payroll relevant internal policies and procedures policies ensuring alignment with regulatory bodies
- Provide HR expertise to the Executive Director, managers, and employees
- Manage 90-day and annual employee performance reviews, disciplinary actions, professional development, absence management, employee engagement and retention, etc.

**Administration Functions**:

- Manage facility administration including Housekeepers, cooks, and contracted services including yard and building maintenance, phone, IT, and security systems, and office equipment
- Code A/P, and liaise with bookkeepers to ensure accurate and up to date processing of related accounting functions
- Assist with managing and negotiating vendor contracts
- Oversee administrative data and records management; assist in identifying inefficiencies and contribute to the development and optimization of administrative processes and ensuring the adequate flow of information throughout CAWES
- Ensure office health and safety standards are kept up-to-date
- Prepare reports and briefs regarding administrative procedures for management meetings
- Maintain sufficient inventory supplies while remaining fiscally responsible

**What we offer**:

- The opportunity to make a difference in the lives of women and children impacted by family violence
- Competitive salary and a full suite of benefits including health, dental, long-term disability, AD&D, Life and Employee Assistance Program (EAP)
- Health Spending Account
- Group RSP
- Dynamic, stable non-profit company
- Exciting challenges

If you want to be part of a non-profit organization that helps make a difference in the lives of women and children, and you have the integrity and experience needed to be successful in this role, please submit your resume and cover letter. Please include your availability date.

We thank everyone for their interest, but only those selected f