Purchasing and Shipping Clerk

7071 Bayers Road, Halifax, Nova Scotia, Canada, B3L 2C2
full-time. February 3, 2025

Description

**COMPETITION NUMBER**:2025-06

**INITIAL POSTING DATE**:February 4, 2025

**LOCATION**: Nova Scotia, Canada (this role requires in-person services, may have option for partial hybrid)

**CITY**: Halifax

**JOB TYPE**: Full Time, Permanent

**APPLICATION DEADLINE: February 14, 2025 at Noon**

**ANTICIPATED START DATE**: March 2025

**COMPENSATION**: $43,784.00 - $48,988.42 annually, in alignment with NSGEU/APSEA Collective Agreement

**Who We Are**

Atlantic Provinces Special Educational Authority (APSEA) is an interprovincial cooperative agency established in 1975 by joint agreement among the Ministers of Education of New Brunswick, Newfoundland and Labrador, Nova Scotia and Prince Edward Island.

APSEA provides educational services, programs, and opportunities for children and youth who are Deaf, hard of hearing, blind, or visually impaired who reside in Atlantic Canada. Our employees support learners to reach their highest potential for an independent, self-sufficient, and fulfilling life.

**What We Offer**

APSEA offers meaningful opportunities to help make a difference in the lives of children, youth, and their families. We are committed to fostering a culture that is inspiring, supportive, and inclusive.

In joining APSEA's team, you would receive:

- Access to a Pension Plan
- Access to Comprehensive Health and Dental benefits
- Paid vacation
- Professional learning opportunities

**Position Details**

Under the supervision of the Manager of Finance and Administration, the Purchasing & Shipping Clerk is responsible for performing a broad range of procurement and shipping duties. The primary function of the position includes the procurement of goods and services for the organization and its employees. This individual is also responsible for ensuring that employees, learners/families, and other stakeholders receive deliveries of equipment, supplies and other goods in a timely manner to ensure operational efficiency.

The Purchasing and Shipping Clerk also:

- Performs daily purchasing based on employee requests and to maintain stock levels and fulfill employee requests.
- Processes requisitions, prepares purchase orders, and ensures all necessary details are included for order placement. Obtains and evaluates vendor quotes, providing options as needed.
- Places orders, receives goods, and verifies that items match requisitions and purchase orders. Will forward completed documentation to Accounts Payable for payment.
- Coordinates shipments to and from APSEA employees and external contacts, including preparing packages and liaising with shipping companies.
- Executes purchases via credit card with proper approvals, maintains purchase records, and reconciles transactions with statements for Accounts Payable.
- Monitors and updates records of open purchase orders, transactions, and shipments, and communicates with staff regarding outstanding items.
- Maintains accurate supplier account information in the accounting system and relevant databases.
- Determines optimal shipping methods and addresses logistics challenges to enhance efficiency and cost-effectiveness.
- Regularly reviews purchasing data in the accounting system to ensure vendor commitments are met and supports budgeting and forecasting.
- Manages inventory of office, maintenance, and shipping supplies, ensuring availability and organization in the stockroom.

Diversity, Equity, and Inclusion are among APSEA’s guiding principles. Moreover, diversity within APSEA is a strength that must be cultivated. It is the responsibility of every APSEA employee to foster a culture that embraces and promotes diversity.

**Requirements**:

- Completion of High School/GED Certificate is required.
- Minimum of three (3) years work experience in a purchasing and inventory control role.
- Experience in a shipping role is preferred.
- Exceptional interpersonal and communication skills.
- Strong work ethic and positive team attitude.
- Ensures that all procurement policies and standards (typically following those of the Province of Nova Scotia) are adhered to and followed.
- Frequent standing, bending, and lifting is expected. Must be able to lift and maneuver items weighing up to 50 pounds.
- Exceptional organizational skills, attention to detail, and ability to maintain accurate records.
- Skilled in accounting software (SAP), Microsoft 365 (Word, Excel etc.), and Outlook.
- Strong problem-solving and time management skills are required to ensure work can be completed effectively and in a timely manner to optimize operations.
- Proven experience in using several known procurement principles to secure the best possible prices. (e.g., consolidating major purchases to obtain the lowest possible price by leverage).

**Offer of employment is conditional upon the successful completion of all applicable background checks and confirmation of credentials.**

Compensation

$43