Records Clerk

1 week ago

Toronto, Canada Kronis, Rotsztain, Margles, Cappel LLP Full time

Kronis, Rotsztain, Margles, Cappel LLP (KRMC) is a diverse, mid-sized Toronto law firm offering services to businesses and individuals in a broad range of practice areas. Acting for a number of well-known clients including financial institutions, leasing companies, multinational corporations, and owner-operated businesses, KRMC is a collaborative firm which offers a collegial work environment. KRMC is located in the thriving, uptown business district of Toronto, and has convenient, direct access to the Yonge-Sheppard subway station.

**Responsibilities include but are not limited to**:

- Ensuring all existing firm records and legal files are properly recorded and stored and making corrections where required
- Continual maintenance and upkeep of the firm’s existing and new legal files and records
- Maintaining and supporting the filing, file storage (on-site and off-site), protection, retention and destruction of all hard copy and/or electronic records in accordance with the firm’s policies
- Accurate entry of all required information into the firm’s records management systems which include Excel spreadsheets and Iron Mountain Connect
- Responding to inquiries from firm members related to file retrieval, etc., in a timely, courteous and efficient manner
- Scanning documents to support our paperless office initiative
- Providing back up to other administrative responsibilities including reception coverage, banking and mail duties
- Other projects as assigned

**Qualifications**:

- Completed degree or diploma in a related field a definite asset
- Some records clerk experience (1-2 years) strongly preferred
- Experience with records clerk work in a legal or other professional services environment is an asset
- Highly proficient computer skills and experience using Microsoft Office, in particular, Excel
- Strong capability to work effectively with mínimal supervision
- Detail-oriented, efficient, accurate and reliable
- Personable and approachable, with the ability to work well independently and as part of a team
- Effective oral and written communication skills

**Movements required to perform the essential duties of this job are**:

- Retrieving files or boxes from the top shelf (shoulder flexion)
- Retrieving files or boxes from the bottom shelf (full squat/bending)
- Carrying and lifting boxes of up to 30 lbs. (finger flexion and gripping)
- Walking
- Sitting
- Standing
- Fine finger movements (prepping files, assembling boxes, typing and writing, scanning documents)

We thank all applicants, however, only those with the above stated qualifications who are selected for a telephone interview will be contacted. No agencies or phone calls please.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care
- Wellness program

Schedule:

- 8 hour shift

Work Location: One location

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