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Office Administrator/bookkeeper
2 weeks ago
**Job Description - Office Admin/Bookkeeper** Next Pathway is full of bright and diverse thinkers. With deep exposure to AI, Machine Learning and Robotic Process Automation, our team members have opportunities to be trailblazers in the technology space. We encourage self-starters, transparency and team connectivity. We know diverse teams make strong teams. We welcome people of diverse backgrounds, experiences, and perspectives. Next Pathway is located in the heart of the Financial District, minutes from Union Station and the Subway. This is a "Hybrid" role. **We are looking for an experienced Executive Assistant/Bookkeeper to join our team **You will be responsible for both bookkeeping and office administration duties. **Experience with Accounts **Payable and Receivable experience is a MUST.** **RESPONSIBILITIES** **Accounting** Bookkeeping: - Processing accounts payable and accounts receivable - Managing bank and general ledger reconciliations - Assist with payroll processing if needed - Performing month-end closings - Tracking fixed assets and preparing depreciation schedules - Preparing the trial balance - Prepares financial reports by collecting, analyzing, and summarizing account information and trends. - Collect and review all Canadian and US contractor invoices against RUNN timesheets - Code all Canadian and US contractor invoices and submit to our Controller (hard and soft copies). RBC Visa Breakdown - Collect and input receipts into Excel Sheet for completion of Visa breakdown - Organize receipts and reference them accordingly for filing **Office Admin** Reception: - Receive and welcome clients, guests, and staff in a professional, courteous manner Executive Admin Support - Provide administrative support to the Executive Team - Provide project specific administrative support when necessary - Arrange travel and hotel accommodations. Corporate Event Planning - Holiday party **SKILLS AND QUALIFICATIONS** - Must have previous bookkeeping experience (accounts payable/receivable) - ideally experience with QuickBooks. - Minimum of 4 years experience in an administrative role reporting directly to upper management. - Superb written and verbal communication skills. - Strong time-management skills and the ability to organize and coordinate multiple projects at once - Proficiency in Microsoft Office, specifically Microsoft Excel. - Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge. - Ability to keep company confidences. **Job Types**: Full-time, Permanent **Salary**: $55,000.00-$65,000.00 per year **Benefits**: - Dental care - Extended health care Schedule: - 8 hour shift Ability to commute/relocate: - Toronto, ON: reliably commute or plan to relocate before starting work (preferred) **Experience**: - Administrative: 4 years (preferred) - Accounts payable: 1 year (preferred)
