Purchasing Administrator

2 weeks ago

Vancouver, Canada Onni Property Management Services Ltd Full time

**About the company**:
For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

**About you**:
Looking for someone who is a strong communicator, is able to work effectively with project managers, vendors, executive staff. Someone who has an eye for detail and extremely organized and thrives in a fast-paced work environment.

**Key Responsibilities**:
**Purchasing Process**:

- Support the establishment and daily function of a centralized purchasing desk model.
- Review and process RFPOs (Request for Purchase Orders) submitted by site and field teams.
- Match requests against pre-approved supplier inventory or pricing agreements when applicable.
- For non-inventory or new items, assist in vendor sourcing and ensure best available pricing is obtained.
- Collect and compare a minimum of three bids from vendors as part of the vendor selection and pricing validation process.
- Submit budget revision requests when applicable for non-budgeted items.
- Ensure approved POs update JC committed costs in real-time; assist with monthly review of open POs with Project Managers.
- Collaborate with Accounting to support invoice matching and PO closure.
- Contribute to the development of a standard inventory database with pre-approved suppliers and up-to-date pricing.

**Change Order Tracking**:

- Track and log all pending change order requests in Acumatica.
- Ensure complete and accurate data is submitted for each change order.
- Assist with weekly and monthly change order reviews with Project Managers and VPs.
- internal inquiries regarding purchase order status, order tracking, or procedural guidance.

**Qualifications**:

- 2+ years of experience in an administrative or purchasing support role.
- Construction knowledge is a strong asset
- Experience working with purchasing or ERP systems (Acumatica experience is an asset).
- Strong organizational and record-keeping skills.
- Detail-oriented with strong written and verbal communication skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook).

**Salary Range**:
$55,000 - $65,000

**About The Company**:
**Onni**

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

**How To Apply**:

- We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted._

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