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Constituency Coordinator

2 weeks ago

Hamilton, Canada City of Hamilton Full time

**About the City of Hamilton**

**Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason**

**JOB POSTING**

JOB ID #: 19795

Constituency Coordinator (Ward 2)
City Council
City Hall, 71 Main St West

NUMBER OF VACANCIES: 2 Temporary Full Time, 48 Months

UNION/NON-UNION: Non Union Mgmt Professional

HOURS Of WORK: 35.00 per week

SALARY: $60,000

STATUS/LENGTH: 48 Months (4 Years)

**Vaccine Verification - **As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton.

**SUMMARY OF DUTIES**

Supports the office of Ward 2 City Councillor by:

- Providing administrative support including scheduling;
- Researching, analyzing, and reporting on assigned projects and tasks;
- Liaising with community members and groups; and
- Helping constituents to resolve issues, find solutions, and provide feedback

**GENERAL DUTIES**
- Monitors the general mailbox and forwards to appropriate staff
- Assists in directing telephone calls and responding to enquiries or referring to the appropriate individual
- Assists with preparation of agendas, briefing notes and provide background information binder for appointments
- Analyzes, compiles and reports on research results
- Provides project assistance as required including administrative and research support
- Prepares and/or composes a variety of routine correspondence, forms and reports
- Collects and compiles data and related background materials for various assigned projects
- Schedules and arranges meetings
- Project and event planning
- Performs other duties as assigned which are directly related to the major responsibilities of the position

**ESSENTIAL QUALIFICATIONS**
- Excellent verbal and written communication skills
- Experience in a computerized work environment and a working knowledge of cloud-based word processing, spreadsheet, and presentation tools
- Analytical, statistical, and research skills
- Ability to balance a number of projects simultaneously
- Ability to meet deadlines
- Interested in learning both independently and through cross-training
- Willingness to share duties in small focused teams

**NON-ESSENTIAL QUALIFICATIONS**
- Bachelor’s degree in the arts, humanities, social sciences, or accounting
- Advanced research skills
- Experience writing policy, bylaws, procedures, manuals, or curriculum
- Ability to speak a language other than English fluently

**SALARY**:

- **$**60,000 with benefits and pension

**HOURS**:

- 35 per week

**Disclaimer**:
**Terms**:
The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.