Legal Assistant

SV Law is currently seeking a highly organized and detail-oriented **Legal Assistant** to join our **Civil Litigation Practice Group** in our Guelph office. This is a full-time opportunity to be part of a respected law firm that values collaboration, community, and professional excellence.

As an Employer of Choice, SV Law is proud to offer a supportive, flexible, inclusive, and dynamic work environment. We provide competitive compensation, opportunities for growth, as well as benefits and perks that support your life, family, community, and wellbeing.

**Job Overview**:
This position plays a key role in supporting a busy civil litigation practice. You will be responsible for a variety of legal and administrative tasks that ensure the efficient day-to-day operation of the practice group. Your ability to manage deadlines, stay organized, and communicate professionally with clients and colleagues is essential to your success in this role.

**Key Responsibilities**:

- Prepare and organize client intake documents, including New Matter Forms and ID verification
- Maintain and organize digital and physical files, ensuring documents are accurately saved and easily accessible
- Assist with billing, reporting, and tracking retainers, including preparing Retainer Letters and collecting retainer funds
- Provide general administrative support including photocopying, scanning, printing, and filing
- Draft standard letters and template documents as required
- Manage calendars and schedule meetings, appointments, and limitation dates using tickler systems and task lists
- Create and maintain BF (bring-forward) systems and task lists to manage key deadlines
- Assist with document notarization, file culling, and file closure procedures
- Collaborate closely with lawyers and team members to ensure timely and accurate completion of tasks
- Provide additional support within the practice group as needed

**Qualifications**:

- Legal Assistant or Law Clerk Diploma (or equivalent education/certification)
- 1-3 years of experience in a legal assistant role, preferably within civil litigation
- Familiarity with Ontario litigation procedures and legal documentation
- Strong organizational skills with the ability to manage multiple priorities under pressure
- Exceptional attention to detail and accuracy in all tasks
- Excellent written and verbal communication skills
- Professional, adaptable, and able to work independently as well as within a team

**Technology & Tools**:

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Experience with NetDocuments and Soluno is considered a strong asset
- Comfort working in a digital-first, cloud-based document management environment

**What We Offer**:

- Competitive salary and comprehensive benefits package
- A supportive, inclusive, and team-oriented culture
- Opportunities for professional development and continuing education
- Flexibility and a strong focus on work-life balance
- A chance to contribute to a respected firm that values both its employees and the community

**About SV Law**:
With a legacy of over 50 years serving Guelph and surrounding communities, SV Law offers a full range of legal services across practice areas including litigation, corporate, real estate, family, and wills & estates. We are dedicated to delivering client-focused legal solutions, fostering professional growth, and supporting the communities we serve.

**Our Commitment to Inclusion**:
**Job Types**: Full-time, Permanent

Pay: $35,442.53-$48,884.70 per year

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home

Work Location: In person