In-suite Project Coordinator

**About the Position**:
The Operation Project Coordinator oversees the planning and execution of apartment renovation and refurbishment projects. This includes managing human and material resources, scheduling, and monitoring project progress. The role ensures clear communication between stakeholders, adherence to timelines, and the quality of work in line with defined standards. This position involves operational project management, resource coordination, and administrative oversight.

**Key Responsibilities**:
**Project and Work Coordination**:

- With direction from Operations & In-Suite: Coordinate work to prepare units for rental, including cleaning, repairs, and equipment upgrades.
- Operational duties: Supervise regular and seasonal maintenance work.
- Capital Projects: Provide support for special renovation projects and related administrative tasks.
- Manage project progress, resolve issues, and provide updates to stakeholders.

**Human Resource Management**:

- Coordinate local maintenance teams and reallocate resources as needed (vacations, absences, etc.).
- Maintain regular communication with remote teams to ensure efficient task execution.

**Material and Logistics Management**:

- Ensure the availability of necessary materials and equipment, including stock management and timely delivery.
- Oversee logistics to optimize material distribution across buildings.

**Scheduling and Progress Tracking**:

- Develop and monitor maintenance schedules to minimize service interruptions.
- Adjust schedules in real-time to optimize resource use.

**Administrative and Financial Oversight**:

- Verify alignment between purchase orders, invoices, and project costs.
- Update project records and monitor budget compliance.
- Prepare progress reports and manage correspondence.

**Internal and External Communication**:

- Act as a liaison between internal maintenance teams and external stakeholders, including suppliers.
- Coordinate deliveries and manage relationships with all stakeholders.

**Required Skills and Qualifications**:
**Attention to Detail and Flexibility**:

- Strong attention to detail with the ability to manage multiple tasks simultaneously.
- Adaptability to adjust priorities and respond to changing requirements.
- Data-driven and detail-oriented professional with expertise in Real Estate, Property Management, and Construction

**Communication and Interpersonal Skills**:

- Team-oriented with the ability to build effective relationships with internal and external teams.

**Organizational and Management Skills**:

- Proven ability to manage multiple priorities in a dynamic environment.
- Experience in project management and coordinating remote teams.
- Proficiency with project management tools and related software (SuiteSpot, Yardi, Excel, etc.).

**Recommended Specific Skills**:

- Experience in building maintenance, renovation or construction or a similar environment.
- Familiarity with inventory management, delivery tracking, and cost monitoring tools.
- Budget management and financial tracking experience in a project context.

**Education and Experience**:

- Minimum 1-2 years of experience in administration or customer service.
- Proficiency in MS Office (Outlook, Word, Excel, Team).
- **Knowledge of construction is a must (i.e. Not limited to but inclusive of: Pluming, Electrical, Dry Wall, Ceramics, Painting, etc.)**

**Qualifications**:

- Excellent communication and organizational skills.
- Commitment to diversity and inclusion.
- Ability to thrive in a dynamic, fast-growing environment and adapt quickly to changes.
- Strong attention to detail, time management, and multitasking abilities.
- A strong focus on customer service excellence.

**Travel**:

- Regular travel to various project sites is expected.
- **Access to personal vehicle is required.**:

- **Class 5 driver’s license is required.