Area Payroll

**We are hiring an Area Payroll & Accounting Coordinator**

**OUR STORY**

Within our storied walls, our team members are the authors of every unforgettable stay, each playing a crucial role in crafting a narrative of comfort, elegance, and charm.

At the Dorian, Autograph Collection we are inspired by the literary genius of Oscar Wilde, where our associates ensure that every guest experience is a masterpiece, blending impeccable service with whimsical intrigue. At the Courtyard by Marriott Calgary Downtown, our associates are focused on providing our guests with the best stay possible, to help them pursue their passions through travel.

Together we are two unique experiences, with one address, and one team of hospitality professionals dedicated to being the best in everything we do.

**OUR ROLE**

Responsible for supporting the overall operations of multiple hotels, the **Area Payroll & Accounting Coordinator** will perform all activities necessary to prepare for the processing of payroll for two properties, including maintaining related records, documenting and updating procedures, auditing and executing special reports for management. This position will also support the Area Accounting team with various accounting tasks.

**Key accountabilities include**:
Provide the highest levels of customer service to internal team members at all times, setting the example and tone of interactions for all hotel teams.

Using UKG Dimensions, carry out biweekly payroll duties, such as reviewing and validating employee timecards and attendance records, ensuring requests are approved, processing changes and terminations in the system while meeting all deadlines.

Contact various department heads for any missed approvals, or any time and attendance issues concerning the payroll process.

Execute a variety of reports or queries utilizing appropriate reporting tools.

Help maintain data integrity in UKG by ensuring items are entered accurately and associate documents are maintained.

Input banquet gratuities, baggage grats and general incentives, ensuring they are balanced.

Solve problems concerning payroll, answer inquiries, and enforce payroll policies.

Facilitate training and support department managers in their understanding of payroll procedures and use of UKG.

Prepare monthly and/or quarterly sales tax, use tax, and local occupancy tax returns as directed by Area Financial Controller.

Prepare and reconcile daily cash reconciliation and payment of all tips that are not paid through payroll.

Calculate and process monthly group insurance billings for Concord and third-party administrator.

Ensure all hotel invoices are submitted to Corporate Accounts Payable weekly.

Perform the Income Audit on a daily basis, using the Income Audit Checklist to maintain and ensure the accuracy of the Income/Flash Reports.

Ensure that the Daily Income Journals (DIJ) are completed accurately each day and submitted to corporate per Concord standards.

Review, correct, and post daily revenue journals on a daily basis for all hotels.

Reconcile Credit Cards and cash for all hotels on a daily basis.

Prepare and submit the Corporate Flash Reports on the dates specified in the Monthly Central Accounting Calendar.

Complete monthly checklists and send in month-end packages according to Central Accounting Calendar.

Responsible for records storage management in accordance with Concord standards.

Perform random house bank audits a minimum of once per month for all hotels.

Follow all safety and security policies and procedures, report accidents, injuries, and unsafe work conditions.

**YOUR STORY**

A seasoned professional with a minimum of two years’ experience in a Payroll/Accounting Administrator role, preferably in a hospitality or tourism environment, such as a hotel.

A post-secondary education in Accounting and/or a Payroll Designation as an asset.

Someone with an outstanding work ethic, along with a track record of reliability, punctuality, and an approachable demeanor, with a strong commitment to accuracy.

Excellent organizational, follow-through and workload planning skills with the ability to juggle multiple priorities while adhering to deadlines.

Extremely adept at listening to understand and clarifying any concerns raised to ensure service excellence.

An exceptional problem-solver, knowing how to troubleshoot and resolve situations efficiently.

Great working knowledge of Alberta Labour Standards and Privacy Laws.

Extremely strong morals and ethics, along with a commitment to employee privacy and discretion.

Someone with a keen eye for detail and excellent financial acumen.

An excellent communicator, both written and verbal, who values teamwork and collaboration.

Someone who safeguards proprietary information and ensures the protection of company assets.

Physically able to stand, sit, walk for extended periods of time.

Physically able to move, lift, carry, push, pull and place objects weighing less than or equal to 10