Human Resources Intern, Distribution Centres

5 days ago

Etobicoke, Canada Metro Full time

**Position Title**:**Human Resources Intern, Distribution Centres

**Requisition ID**: 41143

**Career Group (ADSP)**:**Distribution Center

**Division**:Human Resources (01000177)

**Department**:**Human Resources

**Work Location**:METRO ON - 170 THE WEST MALL

**Province**:Canada : Ontario

**Position Type**:Intern/Student

**SUMMARY**:
**SPECIFIC RESPONSIBILITIES**:

- Set up new hires in SAP and Kronos.
- Issue swipe cards for new hires or replacement cards and update Citrix system.
- Update systems with status changes, terminations, leave of absences and address/phone number changes, work schedule changes. Includes updating any tracking reports.
- Maintain files, keep filing up-to-date, including movement of active files to termination when required.
- Process payroll from a bookkeeping perspective in a Time and Attendance system (Kronos) and maintaining employee records.
- Process and balance the hourly payroll for the unionized full and part time employees for four (4) Distribution Centres on a daily/weekly basis. Accurate data entry, adding and balancing between Kronos and excel labour sheets.
- Ensure that job premiums, as set out in the Collective Agreement, are paid on a daily basis.
- Investigate payroll inquiries and process adjustments accordingly, utilizing tools such as SAP, Kronos and any supporting documentation.
- Print, sort and distribute pay stubs for those hourly employees not on E-Pay in the Distribution Centres.
- Saturday/Sunday routine includes auditing week, scrolling records in Kronos and daily and weekly balancing of payroll. (if required for vacation coverage)
- Assist to cover during peak vacation season for HR Coordinator role.
- Audit Emergency Leave of Absence forms once signed off by Payroll Supervisor. Update tracking report. This includes updating records in Kronos and SAP.
- Assist with Lawyer letter requests, confirmation of employment letters, audit of HR Master Data and make corrections.
- Report any irregularities in data to HR Coordinator/Payroll Supervisor/ Assistant Manager HR-DC.
- Producing reports for finance/operations and distributing as required.
- Run annual report for absence codes for hourly FT employees.
- Assist HR Assistant Manager/Sr. HR Manager with departmental projects as required.

**QUALIFCATIONS**:

- College Diploma in Human Resources, Payroll or Business Administration is an asset.
- 1+ years relevant work experience
- Good oral and written communication skills including good interpersonal skills.
- Solid mathematical and calculator skills. Strong computer skills. Knowledge of Kronos and SAP is an asset.
- Flexibility to work weekends, statutory holidays and extra days for vacation/absence relief, based on the needs of the business.
- Professional at all times and maintain utmost confidentiality of employee information and records.
- Experience in a Distribution Centre office environment and working with collective agreements is an asset.
- Ability to problem-solve and work independently with mínimal or no supervision.

**_ The responsibilities and relationships assigned to this role may change as is necessary to achieve Metro's business objectives._**

**_ We encourage you to let us know if your current condition requires accommodation in the recruitment process so that we can accommodate you._

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