Cres Coordinator

**Description**

**Corporate Real Estate Services Coordinator**

Syneos Health® is a leading fully integrated biopharmaceutical solutions organization built to accelerate customer success. We translate unique clinical, medical affairs and commercial insights into outcomes to address modern market realities.

Every day we perform better because of how we work together, as one team, each the best at what we do. We bring a wide range of talented experts together across a wide range of business-critical services that support our business. Every role within Corporate is vital to furthering our vision of Shortening the Distance from Lab to Life®.

Discover what our 29,000 employees, across 110 countries already know:
**WORK HERE MATTERS EVERYWHERE**

**Why Syneos Health**
- We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
- We are committed to our Total Self culture - where you can authentically be yourself. Our Total Self culture is what unites us globally, and we are dedicated to taking care of our people.
- We are continuously building the company we all want to work for and our customers want to work with. Why? Because when we bring together diversity of thoughts, backgrounds, cultures, and perspectives - we're able to create a place where everyone feels like they belong.

**Job responsibilities**

**Facility Operations**
- Serve as the primary receptionist, including greeting visitors, supporting meetings, answering phone calls, and directing inquiries to the appropriate personnel.
- Assist with general office maintenance tasks, such as coordinating repairs, and addressing facility and equipment related issues (e.g., Multifunction devices, office supplies, water fountain, coffee machines).
- Maintain accurate records of maintenance activities, vendor contracts, and compliance documentation.
- Conduct regular inspections to identify maintenance needs or potential safety hazards. Develop and maintain a preventive maintenance schedule for office equipment and systems, ensuring timely completion of all tasks. Coordinate with vendors for janitorial services, pest control, waste removal, and other facility-related services.
- May serve as the primary regional office contact for vendor services which may include utilities, coffee service, food and drink vending machines, logistics, office supplies, mail distribution, and recycling/documenting shredding services. Ensures the most cost-effective method is used and offers alternative solutions as practical.
- Assist with space planning initiatives, coordinate office moves, furniture arrangements, equipment setup, additions, and changes as required. Collaborate with cross-functional teams to address facility-related needs or issues. Validate seating arrangements with site leadership.
- Maintain up-to-date seating chart and floor plans. Monitors seating and space capacity and provides updates to Corporate Services and site head. Liaises with department management for new hire placement within the facility and ensures workstation readiness.
- Parking Permit/Card Audit: Manage the parking permit/card system, conduct regular audits to ensure compliance, and address any issues or discrepancies where applicable.
- Assist with the procurement, installation, and maintenance of furniture and furniture systems in accordance with company standards.
- Manage inventory of office consumables such as stationery supplies, pantry items, etc., ensuring adequate levels are maintained.
- Manage the selection, placement, and maintenance of interior plants within the office space.
- Manage incoming/outgoing mail processes within the office premises; coordinate mail distribution services efficiently (centralize distribution point, may exceptionally open/scan when no department contact in country). Procure shipping supplies such as mailboxes, labels, etc., ensuring availability for employees' use as needed.

**Safety, Security and Business Resiliency**:

- Review and administer badge access systems in accordance with security protocols.
- Assist in the elaboration and updates of the local Business Continuity Plan, Emergency Response Plan and Facility Manual.
- Provide communication to all employees regarding building issues as requested by the Corporate Services department and serves as the office lead for building evacuations and life/safety/security issues and procedures as applicable in respective country office location.

**Vendor & Financial Management**:

- Assist with the processing of CRES department invoices and purchase requisitions related to the facility. May assist with the preparation of the Corporate Services budget respective to the country office location.

**Energy Management and Sustainability**:

- Implement recycling programs to promote waste reduction and environmental sustainability within the office.
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