Event Coordinator

2 weeks ago

Charlottetown, Canada CARREFOUR DE L'ISLE SAINT-JEAN Full time

Work Term: Permanent
- Work Language: Bilingual
- Hours: 37.5 hours per week
- Education: College/CEGEP
- Experience: 1 year to less than 2 years
- or equivalent experience
**Work setting**:

- Relocation costs not covered by employer
**Number of participants**:

- 50-99 participants
**Length of activity**:

- 1 day or less
**Tasks**:

- Promote conference and meeting services or special events
- Inspect and select sites
- Recruit, hire and supervise staff and/or volunteers
- Prepare, present and manage budgets
- Develop sponsorship, partnership or fundraising programs
- Solicit event donors
- Review bids and negotiate costs
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Administer revenues and expenditures and assist in preparing financial reports
- Arrange for production or purchase of promotional products
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Plan for VIP arrangements
- Manage Event Logistics
- Identify human resources requirements
**Supervision**:

- Working groups
**Computer and technology knowledge**:

- Google Docs
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Word
- MS Windows
**Area of work experience**:

- Community service organization
- Conference and meeting planning companies
- Conference centres
- Convention centre
- Hotel, motel, resort
- Multi-purpose facilities
- Professional association or organization
- Resort
- Sports and entertainment facilities
- Tourism associations
**Security and safety**:

- Driver's validity licence check
- Bondable
- Criminal record check
**Transportation/travel information**:

- Valid driver's licence
- Own transportation
- Willing to travel
**Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
- Overtime required
**Own tools/equipment**:

- Cellular phone
**Personal suitability**:

- Accurate
- Client focus
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Initiative
- Organized
- Team player
**Screening questions**:

- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
**Workplace information**:

- Remote work available
**Health benefits**:

- Dental plan
- Health care plan
- Vision care benefits
**Long term benefits**:

- Group insurance benefits
- Life insurance
- Other benefits
**Other benefits**:

- Free parking available
- On-site daycare available
- On-site recreation and activities
- Paid time off (volunteering or personal days)
- Team building opportunities

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