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Billing Specialist

3 weeks ago

Calgary, Canada Sia Full time

**Company Description**
Sia is a next-generation, global management consulting group. Founded in 1999, we were born digital. Today our strategy and management capabilities are augmented by data science, enhanced by creativity and driven by responsibility. We’re optimists for change and we help clients initiate, navigate and benefit from transformation. We believe optimism is a force multiplier, helping clients to mitigate downside and maximize opportunity. With expertise across a broad range of sectors and services, our 3,000 consultants serve clients worldwide from 48 locations in 19 countries. Our expertise delivers results. Our optimism transforms outcomes.

We are seeking a **highly organized, detail-oriented, and experienced Billing Specialist** to join our dynamic and collaborative Finance team. This is a key role within our North American operations, responsible for managing the **entire billing cycle** for a diverse portfolio of client projects across both the U.S. and Canada. Your expertise will directly contribute to the accuracy, efficiency, and integrity of our financial processes.

In this role, you will work **closely with the North America Billing Manager**, internal teams, and external stakeholders to ensure that billing and invoicing activities are performed on time, in compliance with contractual terms, and aligned with company policies. You will be expected to take full ownership of the billing process—from **project and contract setup**, to **invoicing**, **timesheet reconciliation**, and **accounts receivable management**.

**Location & Work Structure**:

- ** Must be based in Calgary**:

- **First month of training is fully in-office.**:

- Ongoing role is **hybrid, 3 days in-office per week.**

**Key Responsibilities**:
**Billing Setup & Project Management**
- Validate data accuracy and follow up with Partners/Account Managers for missing details.

**Invoicing & Reconciliation**
- Reconcile employee timesheets (internal vs. client-facing systems).
- Prepare accurate invoices for Partner/Account Manager approval—includes Time & Material and Fixed Fee billing.

**Accounts Receivable (A/R) Management**
- Monitor and manage overdue receivables with internal and external stakeholders.

**Project Financial Analysis**
- Analyze and manage WIP (Work in Progress).
- Ensure projects are fully invoiced before closure; process closeout entries (profit/loss).

**Communication & Documentation**
- Manage shared inboxes for invoicing, timesheets, and AR inquiries.
- Support audits, organize digital files, and help develop document archiving policy.
- Collaborate closely with Finance teams across Canada, US, and France.

**Qualifications** Required Skills & Qualifications**:

- 5+ years of billing/accounting experience.
- Bachelor’s degree in Accounting, Finance, or Business, or an equivalent combination of education and relevant work experience
- Advanced proficiency in Microsoft Excel and Outlook.
- Strong experience with SAGE Intacct and internal timesheet systems.
- Subject matter expert in client billing, including Fixed Fee and Time & Materials contracts.
- Highly organized with strong attention to detail and ability to work under pressure.
- Excellent interpersonal, written, and verbal communication skills.
- Proven ability to work independently and manage competing priorities.
- Strong customer service orientation and team collaboration skills.
- Experience in consulting or professional services is a strong asset.

**Technical Tools & Systems**:

- ** Microsoft Office 365**: Excel, Outlook, Teams, Word, PowerPoint
- ** Accounting**: SAGE Intacct
- ** Timesheets/Billing**: Alibeez (or similar internal systems)
- ** Vendor Management Systems (Asset)**: Beeline, Fieldglass, Coupa, IQN Navigator

**Additional Information** WHAT DO WE OFFER?**

This is an opportunity to join a rapidly growing team to serve some of the most exciting and highly respected companies in the world. You will have the opportunity to provide clients with pioneer mind-set thinking, customized solutions, and you will often have the satisfaction of seeing the impact of your work on their business. We are committed to a healthy work-life integration.

**BENEFITS**
- Competitive salary with a clear and structured yearly salary increase and bonuses
- Healthcare that includes dental, vision, life insurance, and RRSP contributions
- Career advocacy program that supports achieving personal development goals through coaching, collaboration, and real-time feedback
- Robust learning and development platform through the Sia Institute, Working Groups and Training
- Reimbursement for continuing education and certifications
- Your team will consist of highly educated, specialised and entrepreneurial consultants within a company which is a successful player in the global consulting market
- Working in an environment which creates opportunities to share knowledge and work together on international projects with colleagues all over the world