Project Coordinator, Bccsu

Salary
: The salary range for this position is CAD $29.30/Hr. - CAD $38.45/Hr.
Summary:
Reporting under the leadership of the Clinical-Education Team and supporting the Medical Writing Team and the 24/7 Addiction Medicine Clinician Support Line, the **Project Coordinator **provides operational and administrative support to project leadership. You will play a key role in documenting, tracking, and reporting on key project activities, maintaining schedules and deliverables, and ensuring smooth communication between stakeholders. From coordinating meetings and preparing reports to managing grant budgets and handling sensitive information, this role offers a diverse range of responsibilities critical to the success of BCCSU projects.

**Key Responsibilities**:

- Provide operational support to the project team, ensuring compliance with policies and protocols.
- Track, document, and report on project progress, deliverables, and commitments.
- Coordinate and schedule appointments, meetings, and travel needs; prepare agendas and record meeting notes.
- Draft correspondence, reports, briefing documents, and presentations for various stakeholders.
- Assist with research grant submissions by preparing and gathering necessary materials.
- Manage incurred expenses and process reimbursements; oversee grant budgets and liaise with internal and external stakeholders.
- Act as the point of contact for project-related inquiries, conveying information clearly and efficiently.
- Handle confidential and sensitive information with discretion and professionalism.

What You Bring:
**Education**
Bachelor's Degree in Health or Social Sciences, Public Health, Public Policy or related field supplemented with a minimum of two (2) years recent, related experience in project coordination or an equivalent combination of education, training, and experience.

Knowledge and/or experience working in addiction, public health, health services, HIV and hepatitis are an asset. Experience working within a large, complex organization is an asset. Experience in coordinating projects and/or grant-based programs are an asset. Experience in preparing documents, reports, and communication materials. Experience with knowledge translation and ability to convey both research and evaluation findings and medical concepts to a range of audiences is an asset.

**Skills and Abilities**

Excellent time management skills including the ability to prioritize work and meet deadlines.

Ability to work collaboratively with other team members and ability to work independently with mínimal supervision.

Ability to communicate effectively both verbally and in writing.

Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.

Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines.

Demonstrated knowledge and understanding of and sensitivity to diversity issues.

Computer literacy including experience in Microsoft Office suite (Word, Excel, PowerPoint) and reference management software.

What We Offer:
Provides operational and administrative support to the Principal Investigator(s), Project Manager and other project staff as assigned in the development and operational implementation of assigned projects and initiatives. Acts as a resource to project team and staff, including developing project actions, providing support, monitoring deliverables, and maintaining project timelines.

Track project progress according to project plan, monitor and report on the status of projects and major issues/obstacles encountered. In collaboration with the Principle Investigator(s) or Project Manager as applicable, identify and support resolution to problems or barriers for successful research projects/change initiatives completion.

Prepares reporting materials, including written reports, briefing documents, and presentations utilizing word processing, excel spreadsheet and graphics software for meetings/seminars. Ensures materials, handouts, videos and other supplies for meetings/seminars are complete and available.

Maintain an understanding of the project schedule(s), deliverables, and commitments as set out in project charters and other work plans. Execute project plan according to project methodologies, ensuring the successful and coordinated completion of project components.

Communicate project status and contribute to positive working relationships with a diverse set of stakeholders, including regional and national government officials, healthcare providers, and people who use substances.

Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances. Gathers and summarizes financial information related to assigned projects for submission to the Principal Investigator(s) and/or Project Manager and/or funder(s).

May assist in the development of knowledge translation materials and effective strategies for disseminatio