Workplace (Facilities) Coordinator

6 days ago


Mississauga, Canada Finastra USA Corporation Full time

**Responsibilities**:
**About the role**:
This person will support the Finastra employees by providing pro-active hands on service, to be the ‘eyes and ears’ of all facility management across the building, ensuring consistent service delivery, and proactively communicate site needs to the relevant resources. This position is onsite and based out of our Mississauga office.

**What you'll do**:

- Provides administrative support to Americas Workplaces team including but not limited to office operations, physical security, and events
- Maintains files, records, calendars and diaries
- Manage conference room scheduling calendar; ensure conference rooms are properly equipped and kept presentable
- Occasional travel (once every 1-2 months) to our Markham and Pickering facilities to provide any required support
- Manage invoices from vendors
- Sourcing of new vendors and suppliers and negotiating pricing with them
- Handling of preventative maintenance schedules
- Controlling of facility budgets

**What you'll need**:

- Creative problem solver
- Excellent customer and client service skills
- Extremely proactive and driven, with skills to maintain current standards and enhance as needed
- Previous office management/customer service experience
- Strong technical skills, including proficiency in Microsoft Office
- This is a 24x7 position with occasional on call support (every two weeks) so some after hours work may be required
- Standard working hours are Monday - Friday from 8:00AM-4:00PM



  • Mississauga, Ontario, Canada Express Scripts Pharmacy Benefit Services Full time

    The Facilities Coordinator is responsible for ensuring that the workplace operates smoothly, safely and efficiently. They will work closely with the Facilities Manager in regards to planning and coordinating facilities improvement projects. The Facilities Coordinator ensures ESI Canada's facilities and physical security needs are being met in an effective...


  • Mississauga, Canada Cushman & Wakefield Full time

    **Job Title** Workplace Experience Coordinator **Job Description Summary** **Essential functions and responsibilities**: - Provide high touch support to associates in the workplace according to the Workplace Experience Guidelines. This includes providing associates with tools, support, information, and wayfinding. - Act as the first line of response to...


  • Mississauga, Canada EllisDon Facilities Services (CORE) Inc. Full time

    EllisDon is committed to being the safest general contractor. As part of our vaccine directive, we require employees to be fully vaccinated, or in the process of receiving the vaccine against COVID-19. Should you have any additional questions related to our vaccine directive as you move forward in the hiring process, please discuss this with our People &...


  • Mississauga, Canada Cushman & Wakefield Full time

    **Job Title** Workplace Experience Coordinator **Job Description Summary** **Essential functions and responsibilities**: - Address client inquiries and concerns ensuring timely and quality issue resolution and service delivery - Follow up with clients to ensure customer satisfaction - Respond to all facility inquiries, assess problems and take the...


  • Mississauga, Canada TC Transcontinental Full time

    **Facilities Coordinator**: - Mississauga - Ontario - 9833BR **Job description and requirements** **Facilities Coordinator** **About Us** - TC Transcontinental has close to 8,000 employees globally, 41 operating facilities, and revenues at $2.6 billion for fiscal 2021. TC strives to drive growth and innovation and optimize the creation of sustainable...


  • Mississauga, Canada EllisDon Facilities Services (CORE) Inc. Full time

    **Connect with us **LinkedIn**, **Instagram**, **Facebook**, **Twitter** **Thinking about a change?** We recognize that the construction industry is changing at a rapid pace and we continually strive to be at the forefront. Our core **values** empower people to deliver great careers to one another and develop creative solutions for complex problems on some...


  • Mississauga, Canada JLL Full time

    JLL supports the Whole You, personally and professionally. The Facilities Coordinator will provide support to the Facilities Manager and/or Assistant Facility Managers with operational activities in maintenance and operations, accounting and finance, vendor oversight, equipment and supplies, occupancy services and proactively develop and maintain client...


  • Mississauga, Canada TC Transcontinental Full time

    **Facilities Coordinator** Mississauga Ontario - 9833BR_ **About Us**: - TC Transcontinental has close to 8,000 employees globally, 41 operating facilities, and revenues at $2.6 billion for fiscal 2021. TC strives to drive growth and innovation and optimize the creation of sustainable solutions for our customers. With our 3 business segments in Print,...


  • Mississauga, Canada Harry Rosen Full time

    It's fun to work in a company where people truly BELIEVE in what they're doing! - We're committed to bringing passion and customer focus to the business._ Facilities Service Coordinator Full-Time Permanent - Reporting to _National Manager of Construction & Facilities - Toronto, Ontario_ - Harry Rosen Inc. Central Office (77 Bloor St. West)_ - Hybrid work...


  • Mississauga, Canada Wesco Full time

    As the Facilities Coordinator, you will maintain the efficient and smooth operation of a physical jobsite. You will ensure safety standards are followed throughout the facility. You will be responsible for building maintenance, equipment functionality, and maintaining an inventory of supplies. This role will have maintenance and repair responsibilities and...