Project Coordinator/admin Assitant

**Project Coordinator/Admin Assistant - Alberta BTC Group (Calgary)**

Building Technologies Consulting Inc.

Full time, permanent

Building Technologies Consulting Inc. (BTC Group) is a rapidly growing Building Science Engineering firm that specializes in capital asset management of existing building portfolios for Institutional, Commercial and Industrial (ICI) property owners. Our fields of expertise include, roofing, cladding, glazing and curtain wall, below-grade waterproofing, asphalt pavement systems, concrete restoration and other building envelope related fields of expertise.

Our group of experienced technical personnel provides owners with architectural design reviews and timely field reviews to assist with new construction projects. With existing building portfolio, we provide failure investigations, guide owners through timely asset maintenance and repairs and provide optimized engineering design solutions for rehabilitation projects.

BTC Group is privately owned. The head office is located in Ottawa, with offices in the GTA, Nova Scotia and in Calgary (Alberta BTC Group). In addition, BTC Group currently manages work across Canada, and could potentially expand into other Canadian markets. BTC Group is a mid-sized firm with large sized goals and aspirations, and this enables us to provide our employees with opportunities to grow, and the support to do so.

BTC Group has an immediate opening for a **Project Coordinator/Admin Assistant** in our Calgary office, to assist technical personnel with coordination, reporting and administration tasks required for the above.

**Essential Job Functions**

Alberta BTC Group - Project Coordinator - Overseeing of:

- Prepare and send proposals, reports, letters, and all project correspondence
- Assist Project Managers with preparation of all Tender Packages and Contract Administration Documentation (Progress Billing review, Change Order Approvals, other) as per NMS and CCDC documentation guidelines
- Coordinate site meetings, sub-contractors, site access for investigations
- Maintain project tracking tools
- Coordinate project timelines with Senior Management, Project Managers and Clients
- Coordinate communications to our clients
- Follow office protocols for project start-up, document preparation, filing and invoicing

Various Other Duties
- Preparation and distribution of written communication to clients

**Non-essential Job Functions**

Other general admin tasks

**Requirements**:

- Advanced MS Office skills
- Basic QuickBooks/accounting knowledge
- Knowledge of commercial construction practices
- English, written and spoken - Bilingual preferred (French).
- General knowledge of construction processes as they relate to building envelope
- Experience with CCDC documents and Contract processes.

**Other Skills/Abilities**
- Pleasant personality and demeanor for greeting staff, clients, and vendors.
- Ability to reassure concerned clients in difficult times.

Note: This role description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the organization.

BTC provides a competitive salary and benefits package including
- Some limited flexibility in work hours
- Health benefits package, including dental and prescription drugs
- Corporate RRSP plan, with contribution matching by BTC
- Paid sick leave and personal time off
- Life insurance and critical illness insurance coverage

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$55,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

**Language**:

- English (required)
- French (preferred)

Work Location: In person