Accounts Payable Specialist

1 week ago

Kanata, Canada Evidence Partners, Inc. Full time

Job Title**:Accounts Payable Specialist**

Department**:Finance**

Reports to**:Controller**

Term**:Full Time Continuing**

Work Location**:505 March Road, Kanata, ON**

Evidence Partners is a successful, Ottawa-based software company in the life sciences field. Evidence partners is dedicated to positively impacting the future of evidence-based research by helping our users conduct high quality systematic literature reviews faster and more efficiently.

**The Product**

DistillerSR is a SaaS platform that is used globally by researchers, pharmaceutical companies, medical device companies, governments, NGOs, and academic institutions to deliver life changing evidence-based research faster and more efficiently. Our software combines proprietary data management, workflow, and AI technologies that are fundamentally changing the way researchers conduct systematic literature reviews.

Under the supervision of the Controller, the Accounts Payable Specialist is responsible for the day to day transactions and reconciliations of Accounts Payable.

**Duties and Responsibilities**
- Review AP payment documents (includes vendor invoices, credit card charges and employee expenses)
- Accurate and timely processing of supplier invoices, credit card charges and, employee expenses
- Administers pay cycle for payment of regular AP and rush payments
- Reconcile vendor accounts, as needed
- Provide a high level of customer service to ensure suppliers’ experience
- Serve as the primary point of contact for internal stakeholders, as well as suppliers, regarding invoice processing and payment inquiries.
- Identify problems and discrepancies from vendor correspondence, internal inquiries or based on system reports (e.g., vendor history, replacement and/or re-issuance of lost or incorrect cheques)
- Investigate the root cause of any issues, prioritize, and follow up with other stakeholders as needed to resolve issues
- Perform project-related or ad-hoc tasks as assigned by the Manager
- Note: Duties are not limited to those listed above. Additional duties may be assigned as required. _
- However, reasonable accommodations will be made if possible under business conditions._

**Skills & Qualifications (Education and Experience)**
- Post-secondary studies in a business-related field are preferred
- 2-3 years of AP experience, preferably in a fast paced technology industry
- Good written and verbal communication skills
- Understanding of basic accounting principles
- Detail oriented, with fast and accurate keyboarding skills
- Strong organizational and problem-solving skills
- Ability to effectively prioritize activities with strong customer focus and autonomy
- Ability to work independently, with mínimal supervision
- Proficient in Microsoft Excel and Word

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