Catalogue Manager

**Company Overview**:
Miller and Miller Auctions is Canada’s trusted seller of high-value collections. We are a full-service online auction company with a global reach specializing in luxury watches, Canadiana and folk art, petroliana and advertising, and rare historic objects. Our goal is to provide serious collectors with a trusted place to buy and sell.

**Job Overview**:
Do you have a passion for collectibles and historic objects? Do you have strong

technical skills? Miller & Miller Auctions is seeking an Auction Catalogue

Coordinator to oversee the cataloguing process of all inventory items, ensuring their

smooth progression from initial confirmation to final catalogue upload. This role

involves research, working remotely with specialists, tracking catalogue process,

organizing information, and effectively communicating with all team members.

1. Daily monitoring and tracking - Regularly review the Master Inventory Log,

update data, and push items to the correct Category Worksheets while

tracking progress and identifying gaps.

2. Inventory Cataloguing - Ensure all incoming inventory is catalogued

promptly, maintaining a turnaround time of three weeks from arrival to

completion.

3. Category Management - Organize inventory into appropriate categories,

maintain the Category Database, and integrate new categories while ensuring

specialists are assigned properly.

4. Collaboration & Communication - Support specialists, editors, and other

team members by providing guidance, answering inquiries, and facilitating

smooth workflow processes.

5. Sale Spreadsheet Management - Compile and finalize sale spreadsheets,

initiate proofreading, set up lot order pages, and ensure all assigned items

are correctly categorized for sales.

6. Weekly Check-ins - Conduct routine meetings with Specialists and Division

Editors to address missing information, resolve issues, and maintain

workflow efficiency.

7. Technical Systems Maintenance - Monitor and troubleshoot cataloguing

systems, including Google Workspace, Zapier, Make, and Google Apps Script,

ensuring smooth system operations.

8. Process Optimization - Continuously refine cataloguing workflows by

identifying inefficiencies, streamlining processes, and ensuring deadlines are

met.

9. Training & Support - Provide training to new specialists, reassign inventory

when needed, and assist team members in adapting to system changes and

workflow enhancements.

Responsibilities and Duties:
Research & Writing:

- Ensure all item descriptions are complete and accurate.
- Bring together work from multiple specialists to ensure all descriptions are

interesting and engaging.
- Ensure all inventory is catalogued as quickly as possible

Daily Monitoring:

- Regularly check the Master Inventory Log to maintain an overview of

incoming inventory.
- Promptly push inventory items through to the correct Category Worksheets.
- Monitor the progress of all ongoing cataloguing work to ensure all items are

completed within three weeks of arrival date.

team members, specialists, editors and others.
- Identify and address gaps in the cataloguing process to ensure all inventory

items are fully documented, catalogued and complete by deadline.
- Keep Master Inventory Log filter views and Sale Value Tracker up to date to

ensure accurate and current data is presented.

Category Management:

- Ensure all inventory items are correctly categorized to facilitate their

integration into the appropriate Category Worksheets.
- Maintain the Category Database to ensure specialists are properly assigned to

their relevant categories.
- Integrate new categories into the system as required and ensure that

specialists are aware of their assignments.
- Collaborate with Category Specialists and Division Editors to monitor

ongoing progress on all Category Worksheets.
- Maintain and Update Category Worksheets to ensure visible data is

up-to-date. Filter out old data after moving completed items to their assigned

Sale Spreadsheet.

Support and Communication:

- Address specialist questions and provide technical assistance through
- Offer ongoing support to the team for reassigning items between sales and

updating assigned categories as needed.
- Provide extra training as needed for new specialists

Sale Spreadsheet Management:

- Set up each sale spreadsheet with consolidated, completed inventory data

gathered from category spreadsheets.
- Initiate the final proofreading process with technical proofreaders and track

progress.
- Set up Lot Order page and assist with reassigning objects to other sales as

needed during the ordering process
- Ensure Sale Spreadsheet template is being used correctly and Final

Description formulas are accurate

Weekly Check-ins:

- Conduct routine check-ins with Specialists and Division Editors to address

missing information, gaps, and questions that require immediate resolution.

Systems Maintenance and Troubleshooting:

- Monitor technical system ope