Administrative Assistant

2 weeks ago

Markham, Canada CoStone Group Full time

**Assistant to CEO (Full-time)**

This is not a Job, it's a Career.

As a boutique Real Estate Development firm in Ontario, we specialized in Development Management and Construction Management that offers practical solutions to complex problems. We have a reputation for responsiveness and results.

**Key Duties and Responsibilities**
- Executive assistance to the CEO (eg. scheduling appointments, managing logistics, etc.).
- Provide calendar management, proactively resolving calendar conflicts and proactively ensuring the President’s time is spent on the most impactful matters and that they are prepared for all meetings.
- Set up internal and external meetings.
- Take meeting minutes and ensure action items are delivered on time.
- Support the team in preparing reports and presentations for clients.
- Manage relevant office duties and assist associates in ways that optimize procedures.
- Create and update records ensuring accuracy and validity of information.
- Performing general secretarial and clerical functions (eg. scheduling, copying, faxing, data entry, filing, etc.) for the purpose of supporting office operations.
- Social Media Management: Wechat, Facebook, Instagram, Twitter, Linkedin etc.
- Coordinate personal errands for the President.
- Other duties as assigned.

**Qualifications**
- Bilingual and able to read, write and speak Mandarin proficiently preferred.
- A self-starter who is able to work both independently and within a team.
- Highly organized and able to manage multiple tasks under tight time frames to ensure deadlines are met by prioritizing work flow.
- 1~2 years of work experience as an Assistant supporting leaders at the executive level within a fast growing, fast paced professional environment and business management, or marketing working experience preferred.
- Excellent Proficient with Microsoft Suite like Excel, Powerpoint etc.
- Exemplary written and verbal communication skills.
- A high level of personal integrity with a friendly but professional image both internally and externally.
- Self-starter attitude with an ability to work in an office environment without constant guidance and direction.
- Excellent attention to detail.
- Passion for environmental sustainability.
- Known for being organized, punctual and proactive.
- Interested in evolving the role as the Company grows.
- Experience working independently and unsupervised based on agreed deadlines.
- Excellent English and Mandarin communication skills. Experience with report editing and slide development would be an asset.
- Excellent interpersonal, time management, scheduling and organizational skills.
- Comfortable supporting the President with professional and personal administrative requests.
- Hold valid G license.

**Job Types**: Full-time, Contract

In office + Remote Work
Paid time off
Schedule: 8 hour shift, Monday to Friday
Experience: Assistant to CEO or Office Admin 1 years (preferred)

**Job Types**: Full-time, Permanent

**Salary**: $35,000.00-$45,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- On-site parking
- Paid time off
- Work from home

Schedule:

- 8 hour shift

COVID-19 considerations:
Our office follows COVID protocols.

**Experience**:

- Assistant: 1 year (preferred)
- Office Administrtion: 1 year (preferred)

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