Administrative Assistant 1

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At BC Hydro, we’re working towards creating a cleaner and more sustainable future for all British Columbians and need
people like you to help us. A career at BC Hydro is meaningful and provides you the opportunity to be part of a talented,
inclusive, and diverse team. We offer a healthy work-life balance, competitive wages, a comprehensive benefits package,
and training opportunities to support you in your career growth. We're proud to be ranked as one of B.C.'s Top Employers
and one of Canada's Best Diversity Employers.

**Administrative Assistant 1 - Indigenous Relations**

Number of positions: 1 Job Location: Edmonds 10

Employment type: Temporary Region: Lower Mainland

Hours of work: Full-time (37.5 hrs/wk) Flexible Work Role: Hybrid

Annual salary: $ 51,400.00 - 65,000.00

**What you'll do**
- Demonstrate strong interpersonal, communication and diplomacy skills.
- Act independently with a high level of judgment, discretion, initiative and business acumen.
- Expected to have, or gain, strong knowledge of BC Hydro and its operation.
- Coordinate and integrate conflicting schedules.
- Be a consistent team player, with strong organization skills and excellent time management as evidenced by the proven

ability to multi-task and prioritize work.
- Be comfortable working in a work environment with tight and often unpredictable and/or conflicting deadlines while

maintaining an efficient, flexible and supportive demeanor.
- Manage general office administrative responsibilities for the Indigenous Relations(IR) department including but not limited

to; processing and clearing monthly expenses in timely manner and ensuring all administrative staff completion of similar
duties for department.
- Manage and ensure invoices and passport approvals are completed on time.
- Complete procurement and contract documentation for consulting services required for the department.
- Create and ensure consistency for guidelines and standards across the department including how OT, time in lieu

guidelines are implemented across the department.
- Provide administrative support with IR department meetings, quarterly meetings and IR Business Management team

meetings including tracking agenda items and topics, creating draft agendas a week in advance for Director review, booking
and coordinating logistics as well as guest speakers and presenters.
- Prepare and coordinate materials for guest speakers and presentation materials need to be reviewed ahead of the

meeting to ensure valuable use of time and direct like to IR and call to action for IR is clearly articulated.
- Maintain and update IR organizational chart as needed as well as headcount tracker.
- Track all IR correspondence going to senior executive for review. Weekly or daily review to ensure deadlines are met.
- Coordinate and update the daily management board weekly prior to IRBM meeting. Reminders for DR to update sent out

and invites in their calendars.
- Technology support for IR Director as required.
- Prepare reporting and meeting material ahead of time and ensures it is accessible for the Director based on location

(Edmonds or Dunsmuir).
** What you bring**
- Required completion of Grade 12 with business courses.
- Required three to five years office experience at a senior level.
- Experience working in a confidential administrative environment considered a strong asset.
- Current courses or training in office technology upgrading considered a strong asset.
- Demonstrable administrative experience reporting to senior manager(s) in BCH or similar organization.
- Thrives working in a team atmosphere but also able to work independently with a high level of judgment, initiative and

business acumen.
- Enjoys encouraging a positive team atmosphere and develops creative solutions to various challenges.
- Proven ability to multi-task and meet tight deadlines.
- Required knowledge of current computer business software, proficient in Word/Excel/ PowerPoint/ SAP/ PeopleSoft.
- Knowledge of finance and an accounting background is an asset.
- Demonstrated excellent written, oral and interpersonal communications skills.
- Knowledge of BC Hydro process, business and its operations is considered an asset.
- Consistent team player, strong organizational skills and excellent time management.
- Ability to provide and encourage a positive team atmosphere and to develop creative solutions to office challenges.
- Required FileNet / Sharepoint experience would be an asset.
- Experience in a multi-discipline project environment a definitive asset.

**What we offer**
- A comprehensive benefits package
- A minimum of 15 paid vacation days
- A lifetime pension
- Flexible work model, depending on your role type
- Training and development courses

**What else you should know**
- This posting is for a FTT opportunity for approximately 24 months.

Before you apply, please confirm you meet BC Hydro’s time in role requirement. M&P employees must meet the time i