Maintenance Coordinator

**Summary**:Assists the maintenance team in day-to-day operations by coordinating the purchase, receipt, storage and tracking of parts.

**Duties & Responsibilities**:

- Attend daily maintenance meeting and prepare minutes.
- Assisting Maintenance Manager on report documentation and other Maintenance office work duties.
- Prepare TPM slides highlighting the improvement initiatives taken by the Maintenance Department, on a monthly basis.
- Check maintenance software MC - CMMS for availability of parts and issue to Mechanics as required.
- Prepare KPI and CMMS monthly reports as required for tracking.
- Develop SOP procedures for equipment, as necessary.
- Inquire suppliers and issue POs (purchase orders) through MC
- Check locations to verify and order parts, materials, lubricants etc. based on re-order point.
- Once parts have been received, organize and track usage of parts to minimize stockouts and reduce excess inventory.
- Check emergency stock for Production area and order parts as needed.
- Verify stock and reorder cleaning supplies for janitorial contractors as required.
- Maintain printing & stationary supplies (coordinate with Purchasing Department)
- Create, maintain, and regularly update the maintenance employees' schedule to ensure adequate staffing coverage meets with the operational needs.
Report any changes to the schedule (such as shift changes, absences, overtime, etc.) to the payroll department in a timely manner to ensure accurate payroll processing.
- Receive parts in MC-CMM and file packing slip of the material.
- Verify to ensure correct numbers/quantity of items are received and items are in good condition.
- Update MC with the items received, label/put away received items on proper locations.
- Close POs in MC and file packing slips for future verification as needed.
- Prepare documents for all Returns and arrange pick ups.
- Arrange repair of parts, pick up of scrap, chemical & electronic waste as required.
- Generate WO and Close all WOs (Work Orders), verify counts and match parts being used.
- Verify monthly expenses for items ordered.
- Prepare chemical cabinet, and update inventory of chemicals for yearly audit.
- Perform Cycle count quarterly, verify physical stock items and update MC with correct quantity of items based on the Cycle count.
- Create and maintain the Equipment database.
- Contacting all contractors to obtain yearly contractors WSIB and other legal document to maintain or update.
- Greet all contractors/visitors for the department and follow all safety protocols (including Covid-19 screening)
- Refill hairnet & other safety items containers as needed.
- Provide hands on support to Maintenance staff, as necessary.
- Flexibility to perform any duties/projects as assigned by the Maintenance Manager.
- Understand and comply with legislated duties and responsibilities under the OHSA.
- Understand and comply with all Company Safety Rules, policies, and procedures.
- Understand and comply with all HACCP and GMP policies.
- Perform other duties as assigned.

**Requirements**:

- 2 years related work experience
- Technical college diploma in Mechanical or Electrical field would be ideal
- Basic knowledge and understanding of electrical and mechanical principles.
- Ability to identify parts by technical terminology.
- Self-starting proactive individual, who takes initiative, works well independently or under supervision.
- Clean driving record; occasionally use of own vehicle for picking up parts within city limits
- Ability to lift and move upto 50lbs
- Demonstrated attention to detail and ability to follow policies and procedures.
- Strong skills in Microsoft Office Suite
- Experience using CMMS Maintenance Software preferred.
- Exceptional organizational and time management skills
- Excellent verbal and written communication and team skills.
- Ability to interact with colleagues at all levels of the organization in a professional manner.
- Experience in manufacturing preferred.
- Able to answer phone call or available to work on flexible hours including seldom weekend on emergency to support team for parts or inventory count update.

**Job Types**: Full-time, Permanent

Pay: $55,000.00-$65,000.00 per year

Additional pay:

- Bonus pay
- Overtime pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program

Flexible language requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- On call
- Overtime
- Weekends as needed

Work Location: In person