Project Administrator

15 hours ago

Sarnia, Canada LamSar Inc. Full time

**About LamSar**

We’re a Tier 1, full-service general contractor and manufacturer proudly servicing household brand names. We’re passionate about building not just great projects, but great careers, offering a supportive environment where our people can grow, thrive, and succeed together.

**Position Description**

Reporting to the Vice President of Ontario Operations, the Project Administrator plays a key role in supporting the project management team. The Project Administrator is responsible for gathering and providing documentation required to ensure accurate and timely recording of project costs, and for the organization of documentation and records required for each specific project.

**Primary Responsibilities**
- Maintain and organize bid documents, proposals, contracts, and related files, ensuring that all documentation is up-to-date and accessible via calendar and relevant spreadsheets
- Update and maintain the CRM system and bid tracking databases, ensuring accurate and timely information on bid opportunities and client interactions
- Manage scheduling, prepare correspondence, handle office supplies, and perform other administrative duties as required
- Support departments in developing presentations, written content, and proposals
- Schedule and coordinate site visits and events for Clients, stakeholders, and internal teams
- Maintain meeting minutes
- Conduct regular reception duties such as greeting Clients and visitors, answering the phone, managing office supplies, processing incoming/outgoing mail, managing documents, and coordinating with the building landlord and building maintenance
- Support Projects team in maintaining project documentation
- Input project information into shared systems and complete project setup process.
- Perform cost control support activities, including timekeeping
- Perform administrative duties for job sites, ensuring all documentation regarding timesheets, equipment usage, and all personnel related allowances are transferred to Accounting daily or weekly as required
- Ensure receipt of all invoices and follow up with vendors where required
- Be willing to travel to client sites
- Support Senior Management where required
- Adhere to LamSar’s core values of Diversity & Inclusion, Mutual Respect, Integrity, Freedom, Openness, and Trust
- Other duties as required

**Skills and Experience**
- Experience working with a unionized workforce
- Experience with cost reporting, timekeeping, and expense reports
- Excellent verbal and written communication skills
- Strong time management skills, and ability to prioritize a broad range of time sensitive tasks

**Equal Opportunity Employer**

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- RRSP match
- Tuition reimbursement
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Sarnia, ON N7S 6L2: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

  • Administrative Assistant

    2 days ago

    Sarnia, Canada Omega 365 Full time

    NSB Omega is searching for an Administrative Assistant for our MAJOR Oil & Gas Client in Sarnia, ON. **Assignment Description** Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or...

  • Project Coordinator

    14 hours ago

    Sarnia, Canada Forbes Bros Ltd. Full time

    **_If you're an experienced Project Coordinator who enjoys working on complex construction projects and enjoys travelling - then this is the role for you!_** **Forbes Bros, Ltd.** is currently pursuing an experienced **Project Coordinator (full-time, permanent)** to join our team in Canada! Our Project Management Organization (PMO) is a cross-border team...

  • Project & Operations Coordinator

    2 days ago

    Sarnia, Canada Lambton College Full time

    This is a full-time support staff Bargaining Unit position reporting to the Manager, Operations & Maintenance working 35 hours per week at an hourly rate of $36.19. - The incumbent is a customer service orientated individual with the motivation and skillset/training to evaluate and solve the majority of situations within Facilities Management. The incumbent...

  • Office Administrator

    1 week ago

    Sarnia, Canada CardioCare heart institute Full time

    Cardio-Care Cardiology and Arrhythmia Clinic is quickly expanding and is in immediate need of a medical administrative assistant. This is a parttime day position with a shift start time of 8:00am and concluding as late as 4-4:30 pm, but some days it may vary according to the operating hours. Some Saturdays will be required. Remuneration is competitive. This...

  • Accounting Administrator

    4 days ago

    Sarnia, Canada Industrial Contractor headquartered in Sarnia Full time

    **Accounting Administrator** **Responsibilities**: - Tracking invoices and collecting receipts against budgeted costs - Obtaining necessary paperwork and information from vendors and project managers - Updating daily cost records - Overseeing client accounts and preparing financial reports for manager review - Suggesting improvements in accuracy,...

  • Contract Administrator

    13 hours ago

    Sarnia, Canada Consor Engineers Full time

    The Opportunity: Consor is currently looking for **Contract Administrators** for our Transportation group operations in a variety of locations across Ontario. As a dynamic and growing engineering consulting firm, Consor is full of opportunities for career development Essential Duties & Responsibilities: - Analyze project billings and prepare payment...

  • Administrative Assistant

    15 hours ago

    Sarnia, Canada CEDA Full time

    CEDA is looking for an Administrative Assistant for our Sarnia, ON office! **This is a 12-month temporary position**. You will be the face of the organization as the first point of contact at the front desk. **What we offer**: - Competitive wages and **excellent benefits** starting on your first day! - The shift is **Monday - Friday**, 40 hours per week -...

  • Administrative Summer Student

    2 days ago

    Sarnia, Canada Bayshore HealthCare Full time

    **Administrative Summer Student - Sarnia** Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. In 2015, Bayshore achieved the...

  • Full-time Bookkeeping Clerk

    1 week ago

    Sarnia, Canada MIG Engineering Full time

    Key Responsibilities - Bookkeeping - Responsible for reviewing, entering and verifying accounts receivable and accounts payable invoices promptly and accurately. - Reconciling customer accounts and project budgets. - Organizing and sending invoices to clients. - Cash handing and bank deposits. - Generating and sending payment receipts. - Monitoring accounts...

  • Resource Administrator

    2 weeks ago

    Sarnia, Canada Sentry Fire Protection Services Full time

    Sentry Fire Protection Services, Sarnia, ON Full-time **Salary**: $55,000 to $80,000 depending on experience 70-130 employees (higher during seasonal work, Spring/Fall) Resource Administrator - Full-time Offices in both Sarnia, ON & Chatham, ON *Position will be based in Sarnia, ON office location Here at Sentry Fire we have a staff of highly trained...