Office Supervisor

Keeping Ontario’s Legislative Assembly running smoothly takes many talented people, doing many different jobs—from camera operators and committee clerks, to purchasing officers and researchers. The Office of the Assembly is dedicated to serving Ontario’s Parliament.

Together, we provide non-partisan administrative and procedural services to all MPPs, as well as operational support for the daily activities of the Legislative Assembly of Ontario. Our success is determined by the strength and diversity of our staff and by supporting our core values: integrity, inclusiveness, collaboration, and excellence.

The Legislative Assembly of Ontario seeks an **Office Supervisor** who, as part of our Precinct Properties Branch, in **Toronto, ON,** will administer and manage the support functions of the Branch, including the financial, administrative, reception and Call Centre activities.

**What You Will Do**

**You will act with integrity to**:

- Demonstrate a high degree of professionalism in a non-partisan support role
- Exercise tact, diplomacy and good judgement in a fast-paced, politically sensitive environment when dealing with MPPs, staff of the Legislative Assembly, the general public, and other external clients

**You’ll support our collaboration as you**:

- Provide supervision to administrative staff (2), and manage performance and workflow while providing leadership, guidance and support
- Manage the branch’s administrative budget and, when necessary, undertake various financial responsibilities, including tracking and reporting requirements for the branch’s annual operating budget
- Maintain records and coordinate retrieval of documents, both digital and hard copy
- Maintain the central filing policies and procedures
- Participate in the development, formulation, and revision of policies, procedures and guidelines related to administrative services
- Support the branch Director in accurately preparing and/or issuing various documents while maintaining confidentiality
- Provide office support functions, including maintaining branch software and hardware, including scheduling maintenance, product renewals and/or purchases where applicable, maintaining office supplies and placing orders, as required, event coordination (i.e. training, seminars, meetings), tracking and processing various membership and training renewals for all branch staff, etc.
- Periodically manage the branch’s Call Centre phone line, directing and tracking client service requests accordingly

**How You Qualify**

**You demonstrate excellence through your**:

- Completion of a post-secondary education in an applicable field
- 5+ years of high-level office administration experience
- In-depth knowledge of budget processes and financial tracking practices
- Organization skills, attention to detail, and ability to multitask
- Experience effectively managing staff
- Flexibility as a team player and strong interpersonal and communication skills, both oral and written

**If you join our team, you can expect**:

- A comprehensive benefits and pension package
- To have access to an employee and family assistance program
- A dynamic work environment
- To work with a team of dedicated professionals
- To be encouraged and supported to grow your career through training and development
- Long Service Recognition Awards
- Flexible workplace options may be available

**Salary Range**: $68,671 to $105,038 per annum

While we appreciate your interest in obtaining employment with the Legislative Assembly of Ontario, only those selected for an interview will be contacted.

**Job Types**: Full-time, Permanent

**Salary**: $68,671.00-$105,038.00 per year

Schedule:

- 8 hour shift
- Day shift